Amazing Application Email Sample Front Desk to Land You the Job

Are you in need of an application email sample for a front desk position? Look no further! As a busy professional, crafting a strong email can be intimidating and time-consuming. However, with access to the right tools and examples, it can be a breeze. That’s why I’ve compiled a list of application email samples specifically for front desk positions. These examples are easy to edit and personalize according to your skills and experience. By following these templates, you can ensure that your application stands out and grabs the attention of hiring managers. So why not take advantage of this resource and land your dream front desk job today?

The Best Structure for an Application Email Sample Front Desk

If you are applying for a front desk position, it is crucial to create a compelling application email that showcases your qualifications. The structure of your email is essential in highlighting your skills and experience in a digestible and engaging manner. Here is a recommended structure to follow:

Subject Line:

Your email’s subject line should be concise and informative. Always include the position title and your name. For example, “Application for Front Desk Position – Jane Doe.”


Begin your email with a professional greeting and a brief introduction. Mention the name of the company you are applying to and how you became aware of the job opening. This section should be short and to the point.
Example: “Dear Hiring Manager, I am writing to express my interest in the Front Desk position at XYZ Hotel. I learned of this position through the company’s career website and believe I am well-suited for this role.”


Your email’s body should provide more detail about your qualifications, experience, and skills that make you the best candidate for the front desk position. Begin by highlighting your relevant experience, including any customer service roles you have held. Provide specific examples of how you have handled difficult situations, resolved conflicts, and exceeded expectations.
Example: “As a former receptionist at ABC Company, I have honed my customer service skills by dealing with a diverse range of clients daily. I was praised for my ability to de-escalate tense situations and resolve conflicts effectively. Additionally, I consistently maintained an organized and welcoming reception area while handling a high volume of calls and inquiries.”

You can also include any certifications, education, or training relevant to the position. This section is an opportunity to showcase your skills and experience while demonstrating your passion for the industry.
Example: “I have completed a hospitality management course which enhanced my understanding of the industry and equipped me with additional skills in communication, organization, and time management.”


The final section of your email should include a strong closing statement that reinforces your interest in the position and your suitability for the role. End by thanking the employer for their time and consideration.
Example: “Thank you for considering my application. I am confident that my skills and experience make me an ideal candidate for this position and I look forward to the opportunity to further discuss how I can contribute to your team. Sincerely, Jane Doe.”

By following this structure, you can create a compelling application email that showcases your skills and qualifications for a front desk position effectively. Remember to keep your email concise, professional, and engaging to stand out from other candidates.

Application Email Sample Front Desk

Job Inquiry


As a highly motivated individual with a passion for excellent customer service, I am writing to inquire about any open front desk positions at your esteemed hotel. I possess extensive experience in the hospitality industry and am confident that my skills align perfectly with the requirements needed for this position.

My communication, interpersonal, and organizational skills have greatly contributed to the success of my past positions as a front desk clerk. I am proficient in managing reservations, handling customer complaints, and ensuring a smooth check-in/check-out process for guests. My attention to detail and the ability to multitask also make me a vital asset to any team.

Thank you for considering my application, and I look forward to hearing back from you.

Best regards,

[Your Name]

Request for Recommendation


I am writing to request a letter of recommendation for a front desk position at another hotel. As you may know, I have worked at your hotel as a front desk clerk for three years now, and I believe that your recommendation would hold a lot of value in my job application process.

During my time at [Hotel Name], I have gained valuable experience in handling guests of different cultural backgrounds. I have also learned how to handle various customer complaints with finesse while maintaining a high level of professionalism. My communication and organizational skills have enabled me to work efficiently and contribute to the success of the team.

Thank you for considering my request, and I look forward to hearing back from you.

Best regards,

[Your Name]



I am writing to bring to your attention a complaint I experienced while staying at your hotel. During my check-in process, I was met with an unfriendly and unprofessional attitude from the front desk clerk. She was unresponsive to my questions and appeared to be disinterested in helping me.

As a frequent traveler, I understand that a positive experience at the front desk is crucial to the overall satisfaction of guests. Unfortunately, my experience at your hotel was far from satisfactory, and it greatly affected my stay. I urge you to investigate this matter and take appropriate action to ensure that other guests do not experience the same.

Thank you for your attention to this matter, and I hope that you will take necessary steps to prevent such incidents from happening in the future.

Best regards,

[Your Name]

Thank You Letter


I would like to take this opportunity to express my appreciation for the excellent service I received during my recent stay at your hotel. From the moment I checked in, I was impressed by the welcoming and attentive front desk staff. They went out of their way to ensure that all my needs were met, and I was thoroughly satisfied with my stay.

I would like to commend the front desk clerk who assisted me, [Name], for her professionalism and friendly demeanor. She made the entire check-in/check-out process seamless, and her knowledge of the local area greatly assisted me during my stay.

Thank you once again for a wonderful experience, and I look forward to staying at your hotel again in the future.

Best regards,

[Your Name]



I am writing to share a suggestion that I believe could improve the guest experience at your hotel. During my recent stay, I noticed that the front desk staff could benefit from additional training in handling digital check-ins. As more guests opt for a contactless check-in, it is crucial that the staff is well equipped to handle such requests and ensure a smooth check-in process.

I suggest that you consider investing in additional training and resources to enable the front desk clerks to handle digital check-ins with ease. With this, the hotel can enhance its guest experience and maintain its reputation as a leading hospitality establishment.

Thank you for your attention to this matter, and I hope that you find my suggestion useful.

Best regards,

[Your Name]

Follow-up after Stay


I am writing to thank you for the outstanding service I received during my recent stay at your hotel. I thoroughly enjoyed my stay and was impressed by the professionalism and friendliness of the front desk staff.

As a frequent traveler, I have had my fair share of hotel experiences, but I can confidently say that my stay at your hotel has been one of the best. I appreciate the extra effort put in by the front desk clerk to accommodate my requests and ensure that I had a comfortable stay.

Once again, thank you, and I look forward to staying at your hotel again in the future.

Best regards,

[Your Name]

Cancellation Request


I am writing to request the cancellation of my reservation at your hotel due to unforeseen circumstances. I had made a reservation for [Date] and was looking forward to my stay, but due to some unforeseen events, I am unable to follow through with my booking.

I apologize for any inconvenience that this may cause, and I hope that my cancellation does not create a problem for the hotel. Please inform me if there are any procedures I must follow to ensure that the cancellation is complete.

Thank you for your understanding, and I look forward to future opportunities to stay at your hotel.

Best regards,

[Your Name]

Tips for Writing a Winning Front Desk Application Email

If you are looking for a front desk job, you will need to not only craft an exceptional resume but also an impressive application email. The email is often the first point of contact with the hiring manager, and it needs to stand out. Below are some tips to help you compose a standout application email for a front desk job:

  • Address the hiring manager by name: Avoid using generic salutations like “To whom it may concern.” It’s best to research the name of the hiring manager and address them by name. This personal touch shows that you have taken the time to customize your email and are genuinely interested in the job.
  • Keep the subject line short and clear: The subject line should summarize the content of your email in a concise manner. Keep it to less than six words and avoid vague subject lines like “Job application.” A better subject line could be “Experienced Front Desk Agent Applying for Open Position.”
  • Start with a strong opening: Your opening sentence should be attention-grabbing and tailored to the company. It should highlight your skills and experience and demonstrate how they align with the company’s needs. Avoid generic openings like “I am excited to apply for the open position.”
  • Highlight your relevant skills and experience: The body of your email should focus on your qualifications for the position. Discuss your experience in the hospitality industry, your proficiency with computer systems, handling customer complaints, and providing excellent customer service. Be sure to mention any relevant certifications or training.
  • End with a call to action: Let the hiring manager know what you would like them to do next. Do you want them to schedule an interview with you or let you know when someone will reach out to you? Be specific and make it easy for them to respond.

With these tips, you can compose a compelling front desk application email and get one step closer to landing your dream job. Remember to proofread your email for any typos or mistakes before hitting send. Good luck on your job search!

FAQs about Application Email Sample for Front Desk

What is an application email sample for a front desk position?

An application email sample for a front desk position is a template that can be used to write a professional and effective job application email for a front desk job.

What should I include in an application email for a front desk job?

An application email for a front desk job should include a well-written cover letter, a tailored resume, and any other supporting documents that showcase your skills and qualifications. It is important to make it clear why you are a good fit for the position and why you are interested in working at their front desk.

Is it necessary to address the email to a specific person?

It is always preferable to address the email to a specific person, either the hiring manager or the HR representative responsible for the hiring process. If the job posting does not provide any contact information, you can do a little research to find the correct person.

What should be the subject line of my application email?

Your subject line should clearly state that you are applying for a front desk position and include your name and perhaps a brief summary of your qualifications or experience.

What should I mention in my cover letter?

You should mention why you are interested in the position, what skills you possess that make you a good candidate, and what specific experiences you have that would add value to the position. Also, consider mentioning why you are interested in the company and what you hope to gain from working there.

Should I mention my availability for an interview?

Yes, it is important to mention your availability for an interview and include your contact information in your application email. This will make it easier for the company to get in touch with you to schedule an interview.

How should I format my application email?

Your email should have a professional format that includes a clear subject line, a brief greeting, your cover letter as the body of the email, and your resume and other documents attached as separate files. Make sure to proofread carefully for grammar and spelling errors.

What tone should I use in my application email?

You should use a professional and polite tone in your application email. Avoid using slang or casual language and instead focus on showing your enthusiasm and qualifications for the position.

How soon should I follow up after sending my application email?

You can follow up with the company after about a week if you haven’t heard back from them yet. This shows your interest in the position and can help keep your application top of mind.

Thanks for Stopping By!

Well, I hope this application email sample for front desk positions has been helpful to you! Remember to always keep it professional and engaging when applying for your dream job. And who knows, with a bit of creativity and passion, you could be the next front desk superstar! In the meantime, feel free to check out some of our other articles for even more career tips and advice. Thanks for reading, and we’ll see you again soon!