Effective Chaser Email Sample: How to Follow Up on Unanswered Emails

Have you ever sent out an email and found yourself anxiously waiting for a response, only to be met with a deafening silence? It can be frustrating, to say the least. But don’t worry, you’re not alone. In fact, many professionals have experienced this scenario, which is why the chaser email sample has become an essential tool.

Chaser emails, also known as follow-up emails, are messages that you send to remind someone about a previous email you’ve already sent. Whether you’re waiting for a reply to a job application, following up with a client, or finalizing a deal, chaser emails can help you get the response you need.

Writing an effective chaser email can be tricky, especially if you’re not used to following up. That’s where samples come in handy. By using a chaser email template, you can ensure that your message is concise, professional, and polite. You can find many chaser email samples online, which you can edit based on your needs.

In this article, we’ll take a closer look at chaser emails, what they are, and how they can help you get the response you need. We’ll also provide you with some useful chaser email samples that you can use as a starting point. So, without further ado, let’s dive into the world of chaser emails.

The Best Structure for a Chaser Email Sample

When it comes to sending out follow-up emails to potential clients or business partners, it can be tough to find the right tone and structure. You don’t want to come off as too pushy or aggressive, but at the same time, you don’t want to be too passive and miss out on a potential business opportunity. That’s where the chaser email comes into play.

A chaser email is essentially a polite reminder email that you send to a recipient who may have missed your initial message or proposal. In order to ensure that your chaser email is effective and professional, here’s the best structure to follow:

Subject Line: Keep your subject line short and to the point. Make sure it includes a reference to your previous email or proposal to avoid confusion.

Opening Line: Start your email with a friendly greeting, acknowledge your previous communication, and express your appreciation for their time and consideration.

Reminder: State the purpose of your initial email or proposal and remind them of the benefits they could receive by following up on it. Make sure to highlight key details or points of interest that could pique their interest.

Call to Action: Provide a clear and direct call to action that encourages the recipient to respond to your email. This could be a request for a meeting, a phone call, or more information on their end.

Closing and Signature: End your email with a polite and professional closing that thanks the recipient for their time and consideration once again. Include a signature that includes your name, title, and contact information.

By following this structure, you can ensure that your chaser email is well-crafted, professional, and effective. Remember to keep the tone polite and friendly, while also maintaining a sense of urgency and purpose in the email. Happy emailing!

7 Sample Chaser Email Templates for Different Reasons

Chaser Email for Payment Reminder

Dear [client’s name],

I hope this email finds you well. I am writing to kindly remind you that the payment of [amount of money] for the [service/product] that you purchased from us is now past due. We understand that sometimes things can slip through the cracks, and we wanted to make sure that there are no issues on your end that are preventing you from making the payment.

If there is anything we can do to help facilitate the payment process, please let us know right away. Our team is available to assist you in any way that we can. If payment is not received, we will be forced to take further action to recover our losses.

Thank you for your time and attention to this matter.

Best regards,
[Your name]

Chaser Email for Job Application

Dear [applicant’s name],

I hope this email finds you well. I wanted to follow up on the job application that you submitted for the [position] role at [company name]. We are very impressed with your qualifications and experience, and we believe that you would be an excellent fit for the position.

At this time, we are continuing the interview process with other candidates, but we wanted to reach out to you to let you know that your application is still under consideration. If you have any questions in the meantime, please do not hesitate to contact us. We appreciate your interest in working with us and look forward to potentially welcoming you to our team in the future.

Best regards,
[Your name]

Chaser Email for Sales Follow-up

Dear [client’s name],

I hope this email finds you well. I wanted to follow up on the proposal that we submitted to you for the [service/product] that you were interested in. We have not heard back from you, and we were curious to know if you had any questions or concerns about the proposal or if you had made a decision regarding the purchase.

We value your business and would love to have the opportunity to work with you. If you have any feedback or would like to continue the conversation about the proposal, please do not hesitate to reach out to us. We are happy to answer any questions that you may have and provide any additional information that you need.

Thank you for your time and consideration.

Best regards,
[Your name]

Chaser Email for Feedback Request

Dear [client’s name],

I hope this email finds you well. We recently completed a project for you, and we would love to hear your feedback on how everything went. Your opinions and suggestions are incredibly valuable to us, as they help ensure that we are always providing the best possible service to our clients.

If there is anything that we could have done differently or better, please let us know. We are always looking for ways to improve our processes and deliverables to ensure that our clients are fully satisfied with our work.

Thank you for your time and honest feedback.

Best regards,
[Your name]

Chaser Email for Proposal Clarification

Dear [client’s name],

I hope this email finds you well. I wanted to follow up on the proposal that we submitted to you for the [service/product] that you were interested in. We noticed that there were some questions and concerns about the proposal that you had mentioned to us, and we wanted to address them as soon as possible to ensure that we are on the same page.

If you could clarify the specific issues that you have with the proposal, we would greatly appreciate it. Our team is always happy to answer any questions that you may have and provide any additional information that you need to make an informed decision about the purchase.

Thank you for your time and attention to this matter.

Best regards,
[Your name]

Chaser Email for Unresponsive Clients

Dear [client’s name],

I hope this email finds you well. We have attempted to contact you multiple times regarding the [service/product] that you requested, but we have not received a response. We understand that things can get busy and that emails can sometimes slip through the cracks, but we wanted to make sure that we have not missed anything on our end.

If you are still interested in pursuing the [service/product], please let us know right away. If we do not hear back from you within [number of days], we will assume that you are no longer interested, and we will close out the request.

Thank you for your attention to this matter.

Best regards,
[Your name]

Chaser Email for Testimonial Request

Dear [client’s name],

I hope this email finds you well. We wanted to reach out to you to ask if you would be interested in providing a testimonial or review of the [service/product] that you recently purchased from us. Customer feedback is incredibly valuable to us, and it helps us improve and grow as a company.

If you are willing and able to provide a testimonial or review, please let us know what you thought of the [service/product], how it has helped you, and any other feedback that you have. We appreciate your time and consideration in providing this valuable feedback.

Thank you for your support of our company.

Best regards,
[Your name]

The Art of Chaser Emails: A Guide to Nurturing Relationships and Maximizing Results

Chaser emails are an essential component of any successful marketing campaign, but crafting the perfect message can be challenging. Here are some tips to help you create effective chaser emails that will nurture your leads and lead to maximum results.

Keep it short and sweet.

Your chaser email should be concise, clear, and to the point. Avoid long-winded explanations or detailed descriptions of your product or service. Instead, focus on the benefits and how they’ll meet your prospect’s needs. Keep the message short and sweet, and make sure the subject line summarizes the content of the email.

Be personal.

Generic, impersonal emails are a recipe for failure. Customize your message to connect with your prospect on a personal level. Mention something you learned from their social media profile or website, or refer to a common interest or past experience. This personal touch will make your email stand out and increase the likelihood of a response.

Offer something of value.

Your chaser email should offer something your prospect wants, whether it’s information, a free trial, a demo, or a discount. This offer should be both relevant and valuable to the prospect, highlighting the unique benefits your product or service provides. Make it clear what they’ll get out of it and how it solves their problem.

Use social proof.

Adding social proof to your chaser email can provide the necessary credibility to convince your prospect to take action. You can mention the number of other clients or customers you’ve helped, share testimonials, or even provide statistics or industry awards that prove the effectiveness of your offering. This kind of tangible evidence can be a game-changer in the decision-making process.

End with a clear call-to-action.

The most important part of your chaser email is the call-to-action (CTA). Whether it’s scheduling a call, signing up for a free trial, or requesting more information, make sure your CTA is explicit and clear. Use action-oriented language and emphasize the value the prospect can gain by taking the next step. Additionally, consider including alternative CTAs in case the prospect is not interested in the primary offer.

Follow up.

Even the best chaser email can sometimes go unanswered. It’s important to follow up with your prospect if you haven’t heard back after a few days. A friendly reminder or additional information can help keep the conversation going. Don’t be pushy, but don’t give up too easily either. Persistence and patience are key.

By sticking to these tips and emphasizing your unique value proposition, you can craft an effective chaser email that nurtures relationships and maximizes results.

Chaser Email Sample: FAQs

What is a chaser email?

A chaser email is a follow-up email that is sent after the initial email has been sent and there has been no response for a certain period. The purpose of this email is to remind the recipient of the original email and encourage them to respond.

When should I send a chaser email?

It is recommended to wait at least 3-5 business days after sending the initial email before sending a chaser email. However, this timeframe may vary depending on the urgency of the matter and the relationship with the recipient.

What should I include in a chaser email?

A chaser email should include a polite reminder of the original email, a reason why the recipient should respond, and a call to action. It is also important to maintain a professional and friendly tone in the email.

How long should a chaser email be?

A chaser email should be concise and to the point. It is recommended to keep the email under 150 words to ensure that the recipient can quickly read and respond to the email.

Should I send multiple chaser emails?

It is generally not recommended to send more than two chaser emails. If the recipient has not responded after two chaser emails, it may be best to move on and try another method of communication.

What should I do if I still do not receive a response after sending a chaser email?

If you still do not receive a response after sending a chaser email, it may be best to try another method of communication or consider if the recipient may not be interested or available to respond.

Is it appropriate to use a chaser email for personal communication?

A chaser email is typically used for business or professional communication. It may not be appropriate to use a chaser email for personal communication as it could come across as pushy or demanding.

Can I automate chaser emails?

Yes, there are various tools and software available that can help automate chaser emails. However, it is important to tailor the email and personalize it to the recipient to increase the chances of receiving a response.

Are chaser emails effective?

Chaser emails can be effective in reminding the recipient of the original email and encouraging them to respond. However, it is important to use them appropriately and not overuse them to avoid coming across as too pushy or demanding.

Keep It Chasing!

Hopefully, this chaser email sample has given you some great ideas for chasing up that email response you’ve been waiting for. Remember, persistence pays off! Stay friendly, polite and professional, and keep it short and sweet. Thanks for reading, and check back soon for more helpful tips and tricks!