Top Christmas Solicitation Email Sample Ideas for Effective Outreach

The holiday season is finally upon us which means it’s time to start planning your Christmas email campaigns! Looking to send the perfect Christmas solicitation email but not sure where to begin? Don’t fret, because you’re in the right place. In this article, we’ve got you covered with some amazing sample emails to help you get started. Whether you’re a seasoned email marketer or just getting started, these examples will give you the tools you need to create the ultimate holiday email. So sit back, relax, and get ready to be inspired by our collection of Christmas solicitation email samples. You can easily edit them to match your brand’s tone and messaging, before hitting the send button on your holiday marketing plan. So without further ado, let’s get started on your holiday hustle!

The Perfect Structure for a Christmas Solicitation Email

When it comes to crafting a successful Christmas solicitation email, a well-structured message can make all the difference. Here is a breakdown of the best structure for your holiday email pitch:

Opening Greeting

Start your email with a warm greeting that captures the holiday spirit. Keep it simple and sincere. Something like, “Happy Holidays from our team at XYZ Company!” works perfectly.

Introduction and Purpose

Introduce your company and the purpose of the email. Establish a connection with your reader by sharing a memory or story that relates to the season. This will help to create an emotional bond with the reader and make them more likely to respond positively to your request.

Highlight Your Offer

Now, get to the point and highlight your offer. Let the reader know what you are promoting and why it’s something they should consider buying or giving. Be sure to emphasize the benefits and value of your offer to make it more appealing.

Urgency and Call to Action

Create a sense of urgency by informing the reader that time is running out to take advantage of your offer. Use power words and phrases to persuade them to act quickly. End your email with a clear and concise call to action, such as “Limited Stock Available – Order Now,” or “Act Today and Save 25%!”


End your email with a friendly closing and a festive sign off. Thank the reader for taking the time to read your email and considering your offer. Add a P.S. line to include a last-minute offer or a final call to action to encourage immediate response.

With these simple steps, you can create a Christmas solicitation email that captures the holiday spirit and motivates the reader to take action. Remember to keep your message heartfelt, brief, and to the point, and consider using a festive template to make your email stand out.

7 Christmas Solicitation Email Samples for Different Reasons

Sample 1: Christmas Solicitation for Charity

Dear [Donor Name],

The spirit of Christmas is about spreading love and joy to those in need. This holiday season, we are reaching out to you for your generosity in supporting our charity. With your help, we can provide food, clothes and shelter to homeless and underprivileged children in our community.

As we aim to bring smiles to the faces of these children, we are seeking your kind contribution to help us achieve our mission. Every donation, no matter how big or small, makes a difference in a child’s life. Your support and kindness are highly appreciated, and we thank you in advance for your consideration.

Wishing you and your family a merry Christmas and a prosperous new year.

Best regards,

[Your Name], on behalf of [Charity Name]

Sample 2: Christmas Solicitation for Employees

Dear Team,

As we approach the end of the year, I want to take this opportunity to say thank you and show my appreciation to our amazing team for all their hard work and dedication throughout the year.

This year has been a challenging one, but we have overcome every obstacle with teamwork, perseverance, and determination. Your contributions to our success cannot be overstated, and I am grateful to be part of such a fantastic team.

As a small token of our appreciation, we have arranged a Christmas party on [Date and Time] to celebrate our achievements and toast to a brighter future. We hope to see everyone there and share this special occasion together.

Wishing everyone a merry Christmas and a happy New Year filled with love and blessings.

With gratitude,

[Your Name], [Position]

Sample 3: Christmas Solicitation for Membership Renewal

Dear [Member Name],

As the year comes to a close, we want to remind you that your membership with us is due for renewal. We hope that your experience over the past year has been rewarding and beneficial.

Renewing your membership will provide you with continued access to our services and programs. As a member of our community, you will also receive discounts, exclusive offers, and the opportunity to participate in our events and activities.

By renewing your membership, you are supporting our organization’s mission and helping us to make a difference in our community. We value your participation and look forward to continuing to serve you in the years to come.

Wishing you a wonderful holiday season filled with joy and peace.

Best regards,

[Your Name], on behalf of [Organization Name]

Sample 4: Christmas Solicitation for Fundraising Event

Dear [Sponsor Name],

We are writing to request your support for our upcoming Christmas fundraising event. This event is a crucial part of our annual fundraising campaign and helps us to provide vital services to our community.

With your sponsorship, we can create a memorable and enjoyable event for everyone and raise much-needed funds for our organization. A sponsorship package is attached to this email, outlining the benefits and recognition that come with your support.

We would be delighted to have your company’s name associated with our fundraising event and share the holiday spirit together. Your generosity will have a positive impact on the lives of those we serve, and we cannot thank you enough for your contribution.

Wishing you and your loved ones a joyous Christmas and blessings throughout the new year.


[Your Name], [Position], on behalf of [Organization Name]

Sample 5: Christmas Solicitation for Partner Collaboration

Dear [Partner Name],

We would like to take this opportunity to express our gratitude for your partnership over the years and wish you a joyful and happy Christmas season.

As we plan for the new year, we are eager to continue our collaboration and explore new opportunities to grow together. We believe that our partnership has been mutually beneficial, and we hope to create even more positive impacts on our community.

If there are any upcoming projects or initiatives that we can work on together, please don’t hesitate to reach out to us. We value your input and expertise, and we look forward to another fruitful year ahead with you.

May God’s blessings be with you and your family this Christmas and always.

Warm regards,

[Your Name], on behalf of [Organization Name]

Sample 6: Christmas Solicitation for Product Promotion

Dear Valued Customer,

As we celebrate the most wonderful time of the year, we would like to offer you a special promotion on our products to share in the holiday joy.

For a limited time only, we are offering a [Discount Amount/Percentage] discount on all purchases made from [Date] to [Date]. You can use the promo code [Promo Code] to avail of the discount at checkout.

We hope that this promotion brings you some holiday cheer and enables you to enjoy our products in the comfort of your own home. We appreciate your patronage and wish you a Merry Christmas and a prosperous new year.


[Your Name], on behalf of [Organization Name]

Sample 7: Christmas Solicitation for Volunteer Support

Dear [Volunteer Name],

We know that Christmas is a busy time of year, but we are hoping that you can spare some time to support our cause as a volunteer. Our organization relies heavily on the generosity and dedication of volunteers like you to achieve our mission.

Volunteering with us is a fulfilling and rewarding experience, and it provides an opportunity to give back to our community. We have several upcoming events and projects, and we would love to have your support and expertise.

If you are interested in volunteering, please let us know your availability by [Date], and we will contact you with more details. Your contribution will make a difference in the lives of those we serve, and we are immensely grateful for your support.

Wishing you a blessed and joyful Christmas season.

Best regards,

[Your Name], on behalf of [Organization Name]

Tips for Crafting a Successful Christmas Solicitation Email Sample

Email marketing can be an effective tool for soliciting donations during the holiday season. With a well-crafted email, you can inspire people to give and make a meaningful impact for your cause. To help you create an effective Christmas solicitation email sample, here are some tips:

Make a personal connection: To encourage people to donate, it’s important to create a personal connection with your audience. Start by addressing the recipient by name and using a conversational tone. Use stories or examples of how donations are making a real impact. This will make the recipient feel that their donation is important and can make a difference.

Use a clear call to action: Don’t assume that your recipients know what you want them to do. Provide a clear call to action, such as “Donate now” or “Join us in our mission”. Make sure the call to action stands out and is easy to find in the email. Use a button or hyperlink to direct people to a donation page.

Keep it short and sweet: People are busy during the holiday season, so keep your email short and to the point. Focus on the most important information and try to keep the email under 250 words. Use bullet points or short paragraphs to make the email easy to read.

Make it visually appealing: A well-designed email that is visually appealing can lead to higher engagement and more donations. Use eye-catching graphics, photos, or videos to support your message. Include a signature or logo to build your brand. Use a mobile-friendly template to ensure the email looks good on any device.

Follow up: Don’t be afraid to follow up with your recipients after you send the email. Send a thank you message or update on how donations are being used. This will show your appreciation and keep your organization top of mind.

By following these tips, you can create a successful Christmas solicitation email sample that inspires people to give to your cause and make a difference during the holiday season.

Christmas Solicitation Email Sample FAQs

What is the purpose of a Christmas solicitation email?

The purpose of a Christmas solicitation email is to raise funds for a chosen cause or organisation during the holiday season.

How do I create a Christmas solicitation email?

You can create a Christmas solicitation email by writing a compelling message that highlights the importance of the cause or organisation you are raising funds for. Make sure to include a clear call to action and provide donation options.

What should I include in a Christmas solicitation email?

A Christmas solicitation email should include an attention-grabbing subject line, a heartfelt message, a clear call to action, and multiple donation options.

How often should I send a Christmas solicitation email?

You should send a Christmas solicitation email at least once during the holiday season. However, you can send additional reminders or updates if necessary.

Can I personalise a Christmas solicitation email?

Yes, you can personalise a Christmas solicitation email by addressing the recipient by name and mentioning any previous donations or involvement they may have had with the cause or organisation.

What is the best time to send a Christmas solicitation email?

The best time to send a Christmas solicitation email is during the first week of December when people are generally in the holiday spirit and more likely to give.

Is it appropriate to include images or videos in a Christmas solicitation email?

Yes, including images or videos in a Christmas solicitation email can make your message more compelling and personal. Just make sure the media used is appropriate and relevant to the cause or organisation.

How can I track the success of a Christmas solicitation email campaign?

You can track the success of a Christmas solicitation email campaign by monitoring donations, responses, and open rates of the emails. You can also track the success of campaigns from previous years and compare them to this year’s campaign.

What should I do after sending a Christmas solicitation email?

After sending a Christmas solicitation email, you should monitor responses and donations, send thank-you messages to donors, and provide updates on the progress of the campaign.

Thanks for Reading!

Well, that’s it for now! Thanks for taking the time to explore this Christmas solicitation email sample. Hopefully, it has given you a few ideas on how to write your own email for the upcoming holiday season. Remember to always tailor your message to your audience and keep it personal. If you have any questions or suggestions, feel free to leave a comment below. And don’t forget to visit us again for more great content! Have a Merry Christmas and a Happy New Year!