Effective and Professional Closing Remarks Email Sample for Business Communication

Have you ever found yourself staring blankly at your computer screen, trying to come up with the perfect closing remarks for an important email? We’ve all been there, struggling to find the right words to convey sincerity and professionalism. But worry not, dear reader, for help is at hand.

In this article, we’ll be sharing some closing remarks email samples that you can use as a starting point for your own messages. Whether you need to write a farewell message to a colleague, thank someone for a job well done, or follow up on a business proposal, we’ve got you covered.

But we don’t just want to give you a few templates and expect you to be on your way. We want to empower you to create custom closing remarks that truly resonate with your recipients. So feel free to use these examples and edit them as needed to fit your unique situation and voice.

By the end of this article, you’ll be armed with the tools you need to craft closing remarks that leave a lasting impression. So let’s dive in!

The Best Structure for Closing Remarks Email Sample – A Tim Ferriss Style Analysis

When it comes to crafting closing remarks for an email, it’s easy to underestimate the importance of a well-structured email. But proper formatting and tone can make all the difference in leaving a lasting impression on your recipient. As a fan of productivity guru Tim Ferriss, I’ve analyzed his writing style to bring you the best structure for a closing remarks email sample that maximizes impact and efficiency.

1. Begin with a personal touch.

The opening line of your email should be tailored to your recipient to set the right tone. Using the recipient’s name and mentioning recent events you shared together or personal details you know about them are great ways to make your email immediately feel more personal and genuine.

2. Summarize key points.

After establishing a rapport, it’s important to summarize the key points of your email here. Include the purpose of your email, any relevant information, and next steps. Summarizing the points in a clear and concise manner will help ensure your recipient understands the message and is reminded of its importance.

3. Express appreciation.

It’s always a good idea to thank your recipient for their time and consideration. This expression of gratitude demonstrates your respect for their time and reaffirms the value of their input. Use this opportunity to reiterate your interest in continuing the conversation or maintaining a relationship, if applicable.

4. End with a call to action.

Your closing remarks should end with a clear call to action. This could be a request for a phone call, a follow-up email, or any other action you’d like your recipient to take. Be sure to provide any necessary information or resources to make it as easy as possible for them to follow through.

5. Sign off.

Finally, close with a friendly sign-off. Using a simple but personalized sign-off, such as “Best regards” or “Cheers,” conveys a sense of warmth and professionalism that leaves a lasting impression. Including a signature block with your name, title, and contact information will make it easy for your recipient to get in touch with you in the future.

In conclusion, a well-structured closing remarks email sample emphasizes efficiency, clarity, and personalization. Beginning with a personal touch, summarizing key points, expressing appreciation, ending with a call to action, and signing off with a friendly tone are all essential elements that will make your email stand out and solidify your professional relationship.

7 Closing Remarks Email Samples for Different Reasons

Thank You for Your Business

Dear [Client Name],

I want to extend my sincerest appreciation for your business and the trust you have placed in our services. It has been a pleasure working with you and your team every step of the way. From our initial meeting to the successful completion of your project, I am proud to have been a part of your company’s success.

If you need further assistance in the future, please do not hesitate to contact me. I look forward to continuing our partnership and wish you all the best.


[Your Name]

Thank You for Your Application

Dear [Applicant Name],

I wanted to thank you for taking the time to apply for the [Position] role at [Company Name]. We are truly impressed with your skills and qualifications. Your application was thoroughly reviewed and considered by our team, but unfortunately, we have decided to move forward with other candidates.

I encourage you to keep applying with us in the future, as there may be other roles that better fit your experience. Thank you again for your time and interest in our company.

Best regards,

[Your Name]

Congratulations on Your Promotion

Dear [Name],

I wanted to take a moment to congratulate you on your well-deserved promotion. Your hard work, dedication and contributions to the company made a significant impact and did not go unnoticed. It was a pleasure working alongside you and seeing you grow in your role.

You have set a high standard for professionalism and ambition, and I have no doubt that you will continue to thrive in your new position. I look forward to your continued success and working with you to achieve company goals.


[Your Name]

Reference Letter for [Name]

Dear [Recipient Name],

This letter serves as a reference for [Name], who has worked closely with me for [Number] years at [Company Name]. During this time, [Name] has consistently demonstrated outstanding skills and a strong work ethic.

[He/She] is a professional and dedicated team player who always strives to achieve the best results. [His/Her] attention to detail and critical thinking abilities make [him/her] an invaluable member of any team. [He/She] is reliable and handles pressure effectively while maintaining a positive attitude.

I am confident that [Name] would be an asset to any organization and would recommend [him/her] without hesitation. Please feel free to contact me directly if you have any further questions.

Best regards,

[Your Name]

Notify of Upcoming Meeting

Dear [Name],

I wanted to remind you of our upcoming meeting scheduled for [Date] at [Time]. We will be discussing [Agenda]. It is essential that you confirm your attendance or let me know if you cannot make it.

Your input is valuable, and your presence at this meeting is vital. Please make sure you are prepared and familiar with the topics that will be covered. If you have any questions or concerns, please do not hesitate to contact me directly.

I look forward to speaking with you soon.


[Your Name]

Rejection Letter for Job Application

Dear [Applicant Name],

I want to thank you for expressing your interest in the [Position] position at [Company Name]. We appreciate the effort and time you have put into your application. Unfortunately, after careful consideration, we have decided to move forward with other candidates.

Please do not take this decision as a reflection of your skills or qualifications. We received many applications, and the decision was a challenging one. Your application will remain on our file for future opportunities.

I wish you all the best in your job search and career.

Best regards,

[Your Name]

Follow-up on Sales Meeting

Dear [Client Name],

Thank you for taking the time to meet with me and discuss your company’s sales needs. I appreciate the opportunity to share how our services can support and promote your growth.

As discussed, I will be sending you a proposal outlining the details of our recommended plan of action. We are confident our services will be beneficial to your team and company goals. If you have any questions or concerns, please do not hesitate to contact me.

I look forward to hearing from you and the possibility of working together.


[Your Name]

Crafting Effective Closing Remarks for Your Emails: Tips and Examples

As you approach the end of your email, you don’t want to leave your reader hanging. A poorly constructed closing can leave a bad impression or give the impression that you’re not serious about the conversation. To avoid this, here are some tips on how to make your closing remarks count:

  • Restate Your Main Point: In your closing remarks, it’s always a good idea to briefly recap the main point of your email. This lets your recipient know you’ve been paying attention throughout the email exchange.
  • Call to Action: Include a call to action in your closing remarks. It could be anything from scheduling a follow-up call to asking if there’s anything else they’d like to discuss.
  • Express Gratitude: Be sure to express your appreciation for their time and attention. Thank them for their consideration and remind them of your desire to work together.
  • Include Contact Information: Make it easy for your recipient to contact you by including your contact information in your closing. Include your name, email address, phone number, and any other relevant details they may need to contact you.
  • Use an Appropriate Closing: Tailor your closing to the tone of your message. Be more formal for business messages, and use a friendly closing for more casual messages. Suggested formal closings are “Best regards,” “Sincerely,” or “Respectfully,” and friendlier closings are “Best,” “Warm regards,” or “Take care.”

With these tips in mind, here’s an effective closing remarks email sample:

Thank you for your time and attention. I hope this message has been useful and informative for you. If you have any further questions or concerns, please don’t hesitate to reach out to me. I’d be more than happy to help in any way I can.

Best regards,

[Your Name]

[Your Email Address]

[Your Phone Number]

[Any other relevant information]

You want your email recipient to leave feeling informed, important, and comfortable with the next steps. By following these tips and examples, you can ensure that your closing remarks leave the lasting impression you intend.

Closing Remarks Email Sample FAQs

What are closing remarks in an email?

Closing remarks in an email refer to the final words or sentences expressed by the sender before ending the communication. They usually express gratitude, appreciation, or a call to action.

What is the purpose of closing remarks in an email?

The purpose of closing remarks in an email is to create a lasting impression on the recipient and ensure that the communication ends on a positive note. They help to reinforce your message and leave the recipient with something to take away from the email.

Can you give an example of a closing remark in an email?

Sure, some examples of closing remarks in an email include “Thank you for your prompt attention to this matter,” “Looking forward to hearing from you soon,” or “Best regards.”

How should I choose my closing remarks?

You should choose your closing remarks based on the context of the email and the relationship you have with the recipient. Consider using a friendly, professional tone and selecting phrases that align with your intended message.

Should I add a signature to my closing remarks?

Yes, adding a signature is a good way to personalize the email and provide your contact information to the recipient. Include your name, job title, and any relevant contact details such as your phone number or website.

When should I send a closing remarks email?

You should send a closing remarks email after you have completed all the necessary communication with the recipient. This could be after exchanging information, agreeing on a decision, or concluding a meeting.

Can I use closing remarks in a formal email?

Yes, closing remarks are appropriate for both formal and informal email communication. However, in a formal email, you should use more formal language and tone and avoid using slang or jargon.

What are some common mistakes to avoid when writing closing remarks?

Some common mistakes to avoid when writing closing remarks include using inappropriate language or tone, being too casual or familiar, and making spelling or grammatical errors. Always proofread your email before sending it.

What should I do if I’m unsure about my closing remarks?

If you’re unsure about your closing remarks, seek feedback from a colleague or friend. You can also refer to online resources or examples to get inspiration and ideas for how to end your email.

Stay Connected!

So there you have it – a great closing remarks email sample that you can use for your own messages. Whether you’re wrapping up a business proposal or simply sending a friendly email to a colleague, including a strong closing is important. Remember to keep your tone of voice casual and friendly, and always end your message with a clear call-to-action. Thanks for reading, and be sure to visit again soon for more tips and tricks on effective communication!