Enclosed Herewith Sample Email: How to Write a Professional Email

Are you struggling to write a professional email that gets results? Fear not, my friend. Enclosed herewith is a sample email that can serve as inspiration for your next message. Whether you’re trying to land a job, spark a partnership, or simply communicate with a colleague, crafting an effective email can make all the difference. And the best news? We’ve got a variety of samples you can peruse and edit as needed. No more staring blankly at your screen or stressing over your wording. With the help of these samples, you’ll be slaying your email game in no time. So take a page from the Tim Ferriss playbook and optimize your communications with these tried-and-true templates.

The Best Structure for Enclosed Herewith Sample Email

Emails are an essential part of our daily communication. Whether for personal or professional purposes, we all send and receive countless emails every day. But what separates an efficient email from an inefficient one? The answer is simple – structure.

The right structure helps to make an email clear, concise, and it increases the chances of it being read. A well-structured email allows the reader to quickly understand the purpose of the email, to find and respond to any requests or questions, and it also helps to establish a professional image of the sender.

So, what is the best structure for an enclosed herewith sample email? It should have a clear subject line, a friendly greeting, a clear message, and a polite closing. The subject line should be concise and indicate the purpose of the email. The greeting should be a simple and cordial opening like “Hi” or “Hello.” The message should briefly state the purpose of the email and provide any necessary details. It should be written in a clear and concise manner. It shouldn’t be too long or too short.

As for the closing, it should be polite and professional. It should include a closing phrase, such as “Sincerely” or “Best regards,” followed by the sender’s name. If there are any attachments, they should be mentioned in the message, and they should be clearly labeled.

To summarize, the best structure for an enclosed herewith sample email includes a clear and concise subject line, a friendly greeting, a clear message, a polite closing, and any necessary attachments. A well-structured email not only helps to ensure that the message is read and understood but also helps to establish a professional image of the sender.

7 Enclosed Herewith Sample Emails for Different Reasons

Letter of Recommendation for Sarah Smith

Dear Hiring Manager,

I am writing to recommend Sarah Smith for the position of Marketing Manager at your company. Sarah has been a marketing coordinator in our firm for the past three years and has consistently shown her dedication to the profession. She has excelled in her role by implementing exceptional marketing strategies that have increased our sales volume by 20%.

Sarah’s ability to work collaboratively with the team and her attention to detail is second to none. She always produces work that is of the highest quality and is deadline-driven. Her strong communication and leadership skills have helped her manage complex projects to completion. I am confident that Sarah will be an asset to your organization and will contribute to its growth and success.


John Doe

Letter of Condolence

Dear Jane,

I am deeply sorry to hear of your loss. Losing a loved one is never easy, but it is essential to remember the beautiful memories shared with them. Please know that my thoughts and prayers are with you during this difficult time.

Please let me know if you need any help with anything, whether it be practical or emotional support. My door is always open, and I am here for you. It is natural to grieve, so please take your time to heal and reach out to people to help you in the recovery process. They say time heals all wounds. With time, your hurt will be replaced by happy memories of your loved one.

Take care.


Jane Doe

Letter of Complaint About Quality of Products

Dear Customer Service,

I am writing to express my disappointment regarding the recent purchase I made from your company. I bought a laptop, model number XR5, and was unsatisfied with the poor quality of the device. I have been a loyal customer for years and never experienced such unreliability. I would appreciate it if you could look into this and advise me on how to proceed.

If possible, I would like a full refund or replacement, as I am unable to continue using this device. The cost of this product was not insignificant, and I cannot justify the expense for something that does not function correctly. I trust that your company takes customer satisfaction seriously and will address my concerns promptly.

Thanks in advance for your understanding.

Best Regards,

John Doe

Letter of Invitation to Attend a Community Event

Dear Neighbor,

I’m thrilled to invite you to our annual charity event for our local community. This year’s event will take place on Sunday, November 10th, at the town hall, starting at 12pm. This event is always an enjoyable day of family fun, with music, food, raffle prizes, and toy drive. With our community’s support, we have always succeeded in helping many families in need, particularly during the holiday season.

We would be delighted to have you there to celebrate with us and help bring a smile to the faces of the less fortunate. Your attendance would mean a great deal to us. Please feel free to bring a friend, and we look forward to seeing you on November 10th.

Warm Regards,

Jane Doe

Letter Requesting Time Off from Work

Dear Manager,

I am writing to request some time off work for personal reasons. I am hoping to take leave from the 21st of December through the 3rd of January. This absence will not disrupt any critical projects, and I will ensure that all my work is completed before I take leave.

I understand that finding a replacement may not be easy, but I will work to secure coverage from my teammates such that my absence will not pose a challenge to the company. This time off will be crucial for my mental and physical well-being, and I will return refreshed and reenergized to tackle my job responsibilities.

Thank you for your consideration, and I look forward to hearing your response.

Best Regards,

John Doe

Request for Proposal for Web Development

Dear Web Developer,

I am writing to request a proposal for the redesign of our current website. After reviewing our current site, we feel that it no longer represents our brand and doesn’t meet our current needs. We are looking for responsive web design, easy navigation, and engaging content that speaks to our target audience.

Attached to this email is a list of our requirements for the website’s features as well as the pages that we need to be developed. The proposal must include a quote for the entire project, a timeline with milestones, and a detailed description of the project’s scope. We would also appreciate a portfolio of your recent work and a list of references for similar projects.

Thank you for your interest, and we look forward to receiving your proposal by the 1st of December.

Best Regards,

Jane Doe

Letter of Endorsement for Employee Promotion

Dear HR Department,

I am writing to endorse John Smith for the role of Senior Account Manager in our firm. John has worked as an Account Manager for the past three years and has shown exceptional care for the firm’s clients. He is always meticulous and detail-oriented in his work, which has led to his generating about 30% more revenue than any other account manager.

John’s leadership skills and ability to build and maintain client relationships make him an excellent candidate for this promotion. In addition to his excellent work record, John is also known for his exceptional people skills, teamwork, and ability to adapt to new challenges. He is well respected in the firm and is a natural leader. As a result, I support his promotion to Senior Account Manager for this firm.

Best Regards,

Jane Doe

Tips for Writing Effective Business Emails

Email is a fundamental communication tool in any business setting, but it can also be a source of frustration and confusion if not used correctly. Here are some tips to help you craft effective business emails:

  • Keep it concise: Busy professionals don’t have time to read lengthy emails. Make sure your message is clear and to the point. Use bullet points, headings, or numbered lists to break up the text and make it easier to read.
  • Make it personal: Address the recipient by name and use a friendly, professional tone. Avoid using all caps or excessive exclamation points, which can come across as unprofessional or annoying.
  • Be mindful of your subject line: Your subject line should be specific and informative so that the recipient knows what the email is about. Avoid using vague or misleading subject lines, as this can cause confusion and make it less likely that your email will be read.
  • Proofread, proofread, proofread: It’s crucial to review your email for spelling and grammatical errors before hitting send. Typos or poor grammar can make you appear unprofessional or careless.
  • Include a clear call to action: What do you want your recipient to do after they’ve read your email? Whether it’s responding to a question, scheduling a meeting, or taking some other action, make sure you include a clear call to action.
  • End with a polite closing: Always end your email with a polite closing such as “sincerely” or “best regards”. This shows respect and professionalism, and helps to maintain the tone of the email.

By following these tips, you can write effective business emails that are clear, concise, and professional, and get the results you need.

Enclosed Herewith Sample Email FAQs

What does enclosed herewith mean?

Enclosed herewith means something that is attached or included with the email or letter being sent.

What is considered an attachment in an email?

An attachment can be any document, image, or file that is sent along with an email. It is a separate file and is not a part of the email message’s actual content.

What is the importance of writing “enclosed herewith” in an email?

Using “enclosed herewith” in email indicates that the sender has attached the requested files or documents and they should be reviewed by the recipient before any further action is taken. It is an effective way to ensure that the recipient understands that they need to open and review the attachment.

How do I know if there is an attachment enclosed in the email?

You can look for the paperclip icon within the email which indicates that there is an attachment included with the email.

Can I use “enclosed herewith” when sending an email with multiple attachments?

Yes, you can still use “enclosed herewith” to let the recipient know that important attachments are included, even if multiple attachments are attached with the email.

Is it necessary to include “enclosed herewith” in an email?

No, it is not necessary but using “enclosed herewith” in an email ensures that the recipient understands that the attachments are important and that they should be reviewed before any further action is taken.

How can I ensure that the recipient opens and views the attachment?

You can make sure to clearly state in the email’s message that the attachments are important and should be reviewed before moving forward with the email’s purpose.

What should I do if I forget to attach the document referenced in the email?

You can send a follow-up email apologizing for the mistake and attaching the document in question. It is always better to send the attachment late than not to send it at all.

What is the best way to attach a file to an email?

The easiest way to attach a file to an email is to click on the paperclip icon within the email and choose the file you wish to attach from your computer’s document folder.

Thanks for Checking Out Our Sample Email!

We hope this example gives you an idea of how to craft your own effective email to send in your personal or professional life. If you have any feedback or suggestions for future content, feel free to reach out to us. And don’t forget to come back for more tips and tricks on how to communicate like a pro. Thanks for reading!