5 Examples of Enclosure Email Samples to Improve Your Communication

Hello there!
Are you tired of sending lengthy emails and not getting the results you want? Do you crave a simpler and more effective way to communicate your ideas and thoughts? Well, look no further! Enclosure email samples are here to save the day.
Enclosure emails are a quick and easy way to share files and documents with colleagues and clients. And with the help of customizable email samples, you can create clear and concise messages that get straight to the point. Whether it’s a proposal, a presentation, or a simple memo, an enclosure email ensures that your message is heard loud and clear.
With so many options and variables to consider, it can be overwhelming to create an effective enclosure email. But fear not, because you can find numerous examples online that can help you edit them to your preference. With just a few clicks, you can have an enclosure email that catches the reader’s attention and gets them interested in your message.
So, next time you need to share an important file or document, don’t waste your time with lengthy emails. Use an enclosure email sample and get your message across in the most simple and efficient way possible.

The Perfect Structure for Enclosure Email Samples

When it comes to sending professional emails, an often overlooked yet crucial element is an enclosure section. An enclosure email sample provides additional information or attachments that support the content of the message. A well-structured enclosure section ensures that the recipient is not left searching for important information or lacking in context. But what is the best structure for an enclosure email?

Firstly, ensure that your enclosure email section is appropriately labeled, and is placed following your email signature. You can label it as “Attachments,” “Enclosures,” or “Additional Information.” The label should be written in bold and/or underlined to help it stand out among other text in the email. This makes it clear to the recipient that there is additional information that they should review.

The next important aspect of a well-structured enclosure email is being detailed and precise. Begin with a brief introduction of the items attached, or the nature of the additional information. If there are multiple attachments, it may be helpful to number or label them in the order of importance or sequence, which makes it easier for the recipient to follow. Always include relevant file names, sizes, and formats to avoid confusion or misunderstandings.

Another helpful tip is to provide a summary of the enclosure content. For instance, if you are submitting a report, provide a short summary highlighting the key findings. This helps the recipient better understand the relevance and importance of the attachment and allows them to identify key areas to focus on before opening the attachment. It also saves them time as they do not have to read the full report to understand its main points.

Lastly, always ensure that the enclosures are virus-free and protected from unauthorized access. The last thing you want is to send an email with attachments that may harm the recipient’s device or data. Compressing files and password-protecting them is an effective method of ensuring their safety.

In conclusion, a well-structured enclosure email is a professional and efficient way of conveying additional information or attachments to someone. By following the above tips, you will create an effective enclosure email section that helps the recipient understand the context and importance of the attachment. Remember to be detailed and precise, provide a summary, and always ensure that any attachments are virus-free and secure.

7 Samples of Enclosure Emails

Enclosure Email for Job Application

Greetings Mr./Mrs. [Name],

Thank you for considering my application for the position of [position]. As requested, I am enclosing all the necessary documents with this email. They include my resume, cover letter, and academic certificates. I hope you have a chance to review them thoroughly.

I am particularly interested in the position as I believe my skills align well with the requirements. With my [years of experience/skillset], I am confident I can contribute productively to the company. If you have any further questions or require additional information, please do not hesitate to contact me.

Thank you again for considering my application.

Best regards,

[Your Name]

Enclosure Email for Business Proposal

Dear [Recipient’s Name],

Thank you for agreeing to look at my business proposal. As per our discussion yesterday, I have enclosed a copy of the proposal, along with some supporting data. Please take the time to review them at your convenience.

The proposal outlines our potential collaboration on a [description of the project]. I have also included a cost estimation and a timeline for the project. I am confident that this collaboration will benefit us both and add value to our respective businesses. If you have any questions or suggestions, please do not hesitate to let me know.

Thank you again for your time and consideration.


[Your Name]

Enclosure Email for Invoice

Dear [Customer Name],

Thank you for the recent transaction with our company. Attached to this email is the invoice for the goods/services purchased by you. Please find the invoice and payment details enclosed.

I would like to an address issue regarding the payment outstanding for the past two months. I hope it’s an oversight, and you can send the outstanding amount to [provide details of the account to transfer the payment]. Thank you for your attention in this matter.

If you have questions or require any clarifications, please contact me at your earliest convenience.

Best regards,

[Your Name]

Enclosure Email for Legal Documents

Dear [Recipient’s Name],

Attached to this email is the signed copy of the legal agreement we discussed over the phone. Please read it carefully and keep a copy for your records. The agreement is effective from [date], and both parties should adhere to the terms and conditions outlined in the document.

If you have any questions or require any clarifications, please do not hesitate to contact me. I am always available to help. I look forward to our continued partnership.


[Your Name]

Enclosure Email for Report

Dear [Recipient’s Name],

As per our discussion last week, I am sending the report on [report topic] along with its supporting documents and data. Please find them enclosed with this email. I had to keep the report brief for your convenience and have summarized the key findings and recommendations.

The report is comprehensive and should cover all the aspects we discussed during our meeting. I hope it helps you make an informed decision regarding [decision subject]. If you have any feedback or require any further clarifications, please contact me.

Thank you for your time and consideration.

Best regards,

[Your Name]

Enclosure Email for Resume and Cover Letter

Dear [Recipient’s Name],

Thank you for reaching out regarding my resume and cover letter. Enclosed are both documents as requested, and I hope they are satisfactory. Please do let me know if you would like me to make any changes to the documents.

I am confident that my skills and experience will be a good fit for the position and look forward to hearing back from you. If there are any further requirements or documents needed, kindly let me know.

Thank you again for your time and attention.

Best regards,

[Your Name]

Enclosure Email for Project Timeline

Dear [Recipient’s Name],

As per our project meeting yesterday, I am sending the project timeline as we discussed during the meeting. The timeline is comprehensive and covers all the deliverables and milestones relevant to the project. Please find it enclosed with this email.

I would also like to thank you for the productive meeting, and I am confident that we will deliver the project on time and with the highest standards. Kindly let me know if you have any questions or feedback on the timeline or any other aspect of the project.

Thank you again for your time and attention.

Best Regards,

[Your Name]

Top Tips for Enclosing Email Samples

Enclosing an email sample can be a tricky task, as it requires careful consideration of various factors. Here are some tips to help you effectively enclose email samples:

  • Use a clear and concise subject line: The subject line of your enclosed email sample should be brief yet informative. Choose a subject line that clearly indicates the purpose of the email and what it contains. This will help the recipient quickly identify the email and access the enclosed sample without confusion.

  • Provide context: When enclosing an email sample, it’s important to provide relevant context. This includes information such as the date of the email, the recipient, and the situation or project it relates to. This will help the recipient better understand the email and the purpose of the enclosed sample.

  • Format your email properly: When enclosing an email sample, it’s important to format the email properly. This includes using proper indentation, font size, and spacing. Use bullet points or numbered lists to make the content more readable and easy to follow. Make sure the formatting is consistent throughout the email.

  • Provide a brief explanation of the enclosed sample: It’s essential to include a brief explanation of the enclosed sample. This can include the purpose of the sample, what it contains, and any key points it addresses. This will help the recipient understand the relevance and importance of the enclosed sample.

  • Use a professional tone: When enclosing an email sample, it’s crucial to maintain a professional tone throughout the email. Use formal language and avoid any slang or jargon that may confuse the recipient. Be polite and courteous in your language and avoid using any offensive or derogatory language.

  • Double-check for errors: Before sending an enclosed email sample, make sure you double-check for any errors. Read through the email carefully to ensure there are no typos, grammar mistakes, or formatting errors. A well-written and error-free email sample will reflect positively on your professionalism and attention to detail.

By following these tips, you can effectively enclose email samples that provide valuable information to your recipients. A well-enclosed email sample can help facilitate communication and improve the understanding between two parties.

Enclosure Email Sample FAQs

What is an enclosure email sample?

An enclosure email sample is a kind of email message that includes one or more attachments, such as documents, images, or other files.

Why would I send an enclosure email sample?

You would send an enclosure email sample to share the relevant files or information with the recipient(s) that you are emailing.

How do I attach files to an enclosure email sample?

To attach files to an enclosure email sample, click the “attach file” icon on your email provider. Then select the file(s) you want to attach from your device, and click “send” to finish your email message.

What kind of files can I attach to an enclosure email sample?

You can attach different kinds of files to an enclosure email sample, such as Word documents, Excel sheets, PDFs, images, and more, depending on what your email provider supports.

Can I attach multiple files to an enclosure email sample?

Yes, you can attach multiple files to an enclosure email sample by repeating the above process or by selecting and uploading the files from your computer’s file manager.

What is the ideal file size to attach in an enclosure email sample?

The ideal file size to attach in an enclosure email sample can depend on your email provider’s file size limit. However, it is recommended to keep the file size as small as possible, usually below 25MB, to avoid delays in sending/receiving the email message.

Can I include a message with my enclosure email sample?

Yes, you can include a message with your enclosure email sample. This message is the main email body content, where you can type or copy-paste your message for the recipient(s) to read.

Are there any tips for composing an enclosure email sample?

Yes, some tips for composing an enclosure email sample include being clear in your message, using a descriptive subject line, double-checking the recipient’s email address(es), and proofreading the email contents before sending it.

What do I do if I can’t send my enclosure email sample?

If you can’t send your enclosure email sample, you can try checking your internet connection, ensuring the files are not corrupted, reducing the file size, or contacting your email provider’s customer support for further assistance.

Thanks for checking out our Enclosure Email Sample!

We hope you found this article helpful in crafting your own emails with attachments. Remember to always double-check that you have included the correct attachments, and to keep your email clear and concise. For more tips and tricks on improving your email game, be sure to check back in with us at [website name] later. Thanks again for reading!