Harassment Email Sample – How to Respond to an Offensive Email

Have you ever received an email that made you feel uncomfortable or threatened? Unfortunately, harassment in the digital world is an all too common experience. It can be difficult to know how to respond or take action, but there are steps you can take to protect yourself. In this article, we will provide you with harassment email samples and show you how to recognize and handle these situations. With examples at your fingertips, you can edit them as needed to fit your particular situation. So, read on and empower yourself to take control of your online safety.

The Best Structure for a Harassment Email Sample

When it comes to writing a harassment email sample, it is important to approach the situation with care and thoughtfulness. This type of email should not be written hastily or angrily, but rather with a clear and direct tone that addresses the issue at hand. In order to achieve this, it is recommended to follow a specific structure that will help you to convey your message in a concise and effective manner.

The first step in structuring a harassment email is to start with a clear and concise opening statement. This should be a brief explanation of the reason for the email and the issue that you are addressing. It might be helpful to include a specific incident or action that has prompted this email, in order to make it clear what exactly you are referring to.

Next, it is important to provide specific details about the harassment that you have experienced. This may include specific dates, times, and locations where the harassment has occurred, as well as any relevant details about the perpetrator(s). It is also important to describe the impact that this harassment has had on you, whether it has caused emotional distress, interfered with your work or personal life, or impacted your sense of safety.

Once you have provided the necessary details about the harassment, it is important to clearly state the actions that you would like to see taken to address the situation. This might include asking for an apology, requesting that the perpetrator(s) cease their behavior, or asking for some other type of action to be taken by your employer or law enforcement. It is important to be clear and specific about what you are asking for, in order to increase the likelihood that your request will be taken seriously.

Finally, it is important to close the email in a clear and professional manner. This might include a statement thanking the recipient for their attention to the matter, or a request for a follow-up discussion or meeting to address the issue further. It is important to maintain a tone of professionalism and respect throughout the email, in order to demonstrate that you are serious about addressing the harassment but are not seeking to escalate the situation unnecessarily.

In summary, the best structure for a harassment email sample should include a clear and concise opening statement, specific details about the harassment that has been experienced, a clear and specific request for action to be taken, and a professional closing that maintains a tone of respect and professionalism.

Harassment Email Samples

Harassment for Unprofessional Behavior

Dear [Name],

Your unprofessional behavior towards your colleagues has been brought to our attention several times. We have received multiple reports of you making derogatory comments, interrupting your colleagues during meetings, and failing to follow instructions given by your manager.

This type of behavior is unacceptable in the workplace and will not be tolerated. We strongly recommend that you re-evaluate your actions and work towards creating a respectful and positive work environment for everyone.

Thank you,

Human Resources

Harassment for Discrimination

Dear [Name],

We have received several complaints from your colleagues regarding discriminatory comments made by you based on their race, gender, and sexual orientation. This behavior is unacceptable, and it goes against our company’s values of respect, diversity, and inclusivity.

We urge you to reflect on your actions and the impact they have on your colleagues. We demand that you immediately stop this behavior and work towards creating a safe and welcoming work environment for everyone.


Diversity and Inclusion Committee

Harassment for Sexual Harassment

Dear [Name],

We have received a complaint from your colleague regarding sexual harassment. Inappropriate comments, gestures, and physical advances towards another colleague are not acceptable in the workplace and go against our company’s values of respect and professionalism.

We take this matter seriously and will be conducting an investigation into the allegation. In the meantime, we request that you refrain from any interaction with the person involved in the complaint.


Human Resources

Harassment for Bullying

Dear [Name],

We have received complaints of you bullying your colleagues. Your behavior, including verbal and physical abuse, intimidation, and manipulation towards your colleagues, is unacceptable and has created a hostile work environment for them.

We demand that you stop this behavior immediately and seek help to understand the impact of your actions. We want to create a safe and respectful workplace for everyone, and we hope that you will work towards the same goal.



Harassment for Theft

Dear [Name],

We have received evidence of you stealing company property. This behavior is illegal and goes against our company’s values of honesty and integrity.

We are conducting an internal investigation and will take appropriate action, including reporting the matter to the authorities. We urge you to cooperate with the investigation and take responsibility for your actions.


The Legal Team

Harassment for False Accusations

Dear [Name],

We have received several complaints from your colleagues regarding false accusations made by you that have affected their reputation, job security, and mental well-being.

This behavior is unacceptable and goes against our company’s values of respect and accountability. We urge you to retract your false accusations and take responsibility for the harm caused to your colleagues.

Thank you,

The HR Department

Harassment for Violation of Policies

Dear [Name],

We have received evidence of you violating several company policies, including internet usage, timekeeping, and safety. This behavior can have serious consequences for the company and your colleagues.

We urge you to familiarize yourself with the company policies and follow them strictly. Any further violation will result in disciplinary action, which includes termination of employment.


The Management Team

Tips for Dealing with Harassment Emails

Dealing with harassment emails can be frustrating and upsetting, especially if they are persistent and threatening. Fortunately, there are several steps you can take to protect yourself and mitigate the impact of these messages. Below are several tips for dealing with harassment emails:

  • Do not respond to the sender: Responding to harassing emails may only escalate the situation and encourage the sender to continue their behavior. Instead, avoid engaging with the sender and block their email address.
  • Take screenshots and save evidence: Keep a record of all emails sent by the harasser, including dates and timestamps. This will be valuable evidence if you choose to involve law enforcement or your employer.
  • Consider involving law enforcement: If the harassment is particularly threatening or ongoing, consider reporting it to local law enforcement. They can help you obtain legal protection and potentially press charges against the harasser.
  • Notify your employer: If the harassment is coming from a colleague or someone in your professional network, notify your employer or HR department. They may be able to take action to protect you and your work environment.
  • Use filters and blocking: Most email providers offer filters and tools to block specific email addresses or domains. Use these tools to prevent the harasser from continuing to contact you.
  • Make your email private: Consider updating your email settings to block all incoming emails from individuals who are not in your contacts or whitelist. This can help protect against future harassment attempts.
  • Take care of yourself: Dealing with harassment can take an emotional toll. Make sure to prioritize self-care activities, such as counseling, mindfulness, and spending time with supportive friends and family.

While there is no single solution for dealing with harassment emails, these tips can help protect your safety and well-being in the face of unwanted and threatening messages. Remember that you have the right to feel safe and respected, and do not hesitate to seek assistance or legal protection if necessary.

FAQs about Harassment Email Samples

What is an example of a harassment email?

An example of a harassment email could be one where the sender uses threatening language, belittles, or demeans the recipient, engages in unwanted advances or requests, or creates a hostile work environment.

What can I do if I receive a harassment email?

If you receive a harassment email, it is important to document the message and report it to your supervisor or Human Resources department. You may also want to seek legal advice or file a complaint with your company’s harassment or discrimination policy.

What should I include in a harassment email report?

A harassment email report should include the name and email address of the sender, the text of the message, the date and time it was received, and any additional information or evidence that may be relevant.

How can I prevent harassment emails?

You can prevent harassment emails by being mindful of the language you use in your own emails, setting clear boundaries and expectations with your colleagues, and reporting any incidents of harassment to the appropriate authorities.

What are some common consequences for sending a harassment email?

Depending on the severity and frequency of the harassment, the consequences for sending a harassment email may include disciplinary action, termination of employment, or legal repercussions such as civil or criminal charges.

Can I sue someone for sending me a harassment email?

Yes, you may be able to sue someone for sending you a harassment email if it meets the legal definition of harassment. You should consult with an attorney to determine what legal options are available to you.

Is it possible to trace the source of a harassment email?

Yes, it is possible to trace the source of a harassment email through various methods such as tracking IP addresses, analyzing email headers, and conducting forensic analysis. However, this process may require the assistance of law enforcement or an IT professional.

What if my company does not take action against a harassment email?

If your company does not take action against a harassment email, you may want to escalate your complaint to higher levels of management or seek legal advice. It is important to document your attempts to address the issue and any responses you receive.

Can I be fired for reporting a harassment email?

No, it is illegal for an employer to retaliate against an employee for reporting harassment, including harassment emails. If you experience any negative consequences as a result of reporting a harassment email, you may have legal options available to you.

Thanks for Stopping By!

Well, that’s a wrap on our discussion of a harassment email sample. Hopefully, you found our tips and advice helpful in navigating this unpleasant situation. Remember, harassment of any kind is never acceptable, and it’s important to take steps to protect yourself and seek support if you need it. If you have any comments or questions, feel free to drop us a line. And don’t forget to check back later for more informative articles that can help you live your best life!