Are you feeling a little unsure about how to write an email when you’ve been referred? It can be a tricky situation to navigate, but fear not – I’m here to help. In this article, we’ll cover the dos and don’ts of crafting an effective referral email that will grab your recipient’s attention and increase your chances of success.
But first, let’s talk about why referrals are so valuable. When someone refers you to a contact of theirs, it carries a lot of weight. It’s essentially an endorsement of your abilities and character, and it can go a long way in building trust and credibility with a new connection. So, when you get the opportunity to reach out to a referral, you want to make sure you do so in a way that maximizes your chances of making a good impression.
That’s where this article comes in. I’ll be sharing some best practices for writing a referral email that will not only get noticed, but also motivate your recipient to take action. Whether you’re asking for an introduction, setting up a meeting, or simply following up on a lead, these tips will help you write a referral email that hits all the right notes.
But don’t just take my word for it – I’ll also be sharing some examples of successful referral emails that you can use as a starting point. And remember, these are just templates – feel free to edit them as needed to make them more personalized and relevant to your situation.
So if you’re ready to master the art of the referral email, let’s get started. Whether you’re a job-seeker, a freelancer, or an entrepreneur, these tips will help you make the most of every referral opportunity that comes your way.
The Best Structure for Writing an Email when You Have Been Referred
Writing an email after being referred can be nerve-wracking, but with the right approach, it can lead to great results. In this article, we’ll discuss the best structure for writing an email when you have been referred using Tim Ferriss’ writing style.
The first thing to keep in mind is that you need to make your email stand out from the rest. Instead of starting with a generic subject line like “Introduction” or “Networking,” personalize it. Include a reference to the person who referred you or the reason why you are reaching out. For example, “Peter Johnson referred me: Introduction Request” or “Request for informational interview with John Smith, referred by Amy Johnson.”
After grabbing their attention with the subject line, start with a brief introduction. Include your name, your current position or company, and a sentence about your background. Keep it concise and to the point. You can also explain the reason why you need to connect with them or ask for their help.
Next, use the body of your email to elaborate on your background or explain more about the reason why you are reaching out. Use bullet points or short paragraphs to make it easy to read and not too overwhelming. Also, be sure to express your gratitude and thanks for their time and consideration.
Finally, make sure to close with a clear ask. Whether it’s a request for an informational interview, advice, or possible job opportunities, be explicit in what you are asking for. Don’t leave it up to them to guess what you need. Also, include your contact information and a call-to-action to encourage them to respond.
In summary, when writing an email after being referred, start with a personalized subject line, a brief introduction, and an elaboration of your background or reason for contacting them. Include a clear ask and a call-to-action to encourage a response. Finally, always express your gratitude and thanks for their time and consideration. With this structure and Tim Ferriss’ writing style, you will increase your chances of getting a positive response.
Referral for Job Position
Dear Hiring Manager,
I hope this email finds you well. My name is [Your Name], and I am writing to express my interest in the job position recently referred to me by [Referrer’s Name].
[Referrer’s Name] spoke highly of the company culture and recommended this position to me based on my strong [relevant skills/education/experience]. Their enthusiasm encouraged me to apply and explore how I can contribute to the team.
Thank you for considering my application and taking the time to review my qualifications. I look forward to hearing back from you soon.
Referral for Networking Opportunity
Dear [Referrer’s Name],
I hope this email finds you well. I wanted to express my thanks for referring me to [Networking Opportunity/Event].
I am excited to connect with [industry professionals/prospective clients] at this event and learn more about [common interests/strong points]. I appreciate your recommendation and the opportunity to participate in this networking opportunity.
I will reach out to you after the event to share my experience and insights on how it has helped me in my career development. Once again, thank you for your support and guidance in helping me advance in my career.
Referral for Collaborative Project
Dear [Referrer’s Name],
I hope this email finds you well. I wanted to take a moment and thank you for referring me to the [Collaborative Project].
I am thrilled at the prospect of working on this project with [Project Team Members] and utilizing my [relevant skills/education/experience] to contribute to its success. Your recommendation speaks highly of my abilities, and it is an excellent opportunity for me to collaborate and develop new skills.
Thank you again for thinking of me and providing me with this opportunity. I will keep you updated on the progress of the project and look forward to sharing our final outcome.
Referral for Internship
Dear Internship Coordinator,
I hope this email finds you well. I am [Your Name], and I was recently referred to the [Internship Program] by [Referrer’s Name].
They spoke highly of the [Internship Program] and recommended it to me based on my strong interest in [industry/professional goals/skills]. I am eager to learn and gain experience in this field, and I believe this internship is an excellent fit for my professional development.
Thank you for considering my application for this opportunity, and I am excited to hear back from you soon.
Referral for Volunteer Work
Dear Volunteer Coordinator,
I hope this email finds you well. I am [Your Name], and I was referred to your organization by [Referrer’s Name] as a potential volunteer.
They spoke highly of your organization’s impact in [community/cause] and recommended me based on my strong passion for [cause/interest/philanthropy]. I am eager to contribute my skills and time to support your mission and give back to the community.
Thank you for the opportunity to become a volunteer with your organization. I look forward to hearing back from you and learning more about how I can make a difference in our community.
Referral for Mentorship
Dear [Potential Mentor’s Name],
I hope this email finds you well. I am [Your Name], and I was referred to you by [Referrer’s Name] as a potential mentee.
They spoke highly of your experience and expertise in [industry/skill], and I believe I could benefit greatly from your guidance and mentorship. I am eager to learn from your insights and expertise to help me advance in my career.
Thank you for considering my request for mentorship, and I hope we can connect soon to discuss further.
Referral for Professional Development
Dear [Professional Development Coordinator’s Name],
I hope this email finds you well. I am [Your Name], and I was referred to your organization by [Referrer’s Name] as a potential member for the [Professional Development Program/Event].
They spoke highly of the valuable insights and resources provided by your organization and recommended me based on my strong interest in [industry/skills]. I am eager to network with other professionals and gain new skills and knowledge through this program/event.
Thank you for considering my application for this opportunity, and I am excited to contribute and learn from this experience.
Tips for Writing a Referral Email
When writing an email after being referred, it’s essential to craft a thoughtful and professional message that conveys your appreciation for the referral. Here are some tips to help you write an effective email:
1. Personalize the message: Begin by acknowledging the person who referred you and thanking them for their support. Use their name in the email to make it clear that the message was tailored to them.
2. Be clear about your intentions: Clearly state your purpose for sending the email and be specific. If you’re seeking a job, provide details about the position and why you’d be a good fit.
3. Keep it brief: Avoid rambling on in your email. Keep it simple, concise, and to the point. Your recipient is likely busy, and too much information may overwhelm them.
4. Use proper email etiquette: Address the recipient formally using their correct title and spell their name correctly. Use proper grammar and punctuation and avoid using all caps or excessive punctuation.
5. Offer value: If the person who referred you did so because of a shared interest or hobby, consider offering some useful information or resources related to that topic as a gesture of thanks and interest.
6. Follow up: If you don’t receive a response right away, don’t be discouraged. Follow up with a polite reminder after a few days, but don’t be pushy.
By following these tips, you can write an effective referral email that conveys your gratitude and professionalism, while also positioning you as a qualified candidate or valuable resource.
Email Referral Writing FAQs
How do I start an email when I have been referred?
Start by thanking the person who referred you and introduce yourself briefly. Mention the context in which you were referred and state your purpose for writing the email.
Should I mention the person who referred me in the subject line?
Yes, it is a good practice to mention the name of the person who referred you in the subject line. It increases the chances of the recipient opening the email.
What should I include in the email body?
You should include a brief introduction about yourself, an explanation of why you are reaching out, and how the referrer knows the recipient. Make sure to include any relevant details that may help establish a connection with the recipient.
How long should my email be?
Keep it short and concise. Ideally, your email should not exceed 2-3 paragraphs. Avoid unnecessary details and get straight to the point.
What should I avoid mentioning in the email?
Avoid using a generic template or sounding too salesy. Also, avoid name dropping too much or exaggerating your skills. Keep the focus on building a relationship with the recipient.
Is it okay to follow up if I don’t get a response?
Yes, you can follow up after a week if you don’t hear back. Keep the follow-up email short and friendly, reminding the recipient of your previous email and reiterating your interest in connecting.
Should I attach my resume in the email?
Only attach your resume if it is relevant and requested. Otherwise, focus on building a connection and mention that you are happy to provide more details if they are interested.
What should the tone of my email be?
The tone of your email should be polite, professional, and friendly. Avoid being too formal or too casual, and aim for a tone that matches the context of the referral.
How soon should I send the email after being referred?
It is best to send your email within 24-48 hours of receiving the referral. This shows that you are proactive and interested in building a relationship.
Thank You for Reading!
So there you have it! Writing an email when you’ve been referred is all about being polite, informative, and showing gratitude. Don’t forget to include important information about the referral and be clear about your intentions. And of course, don’t forget to thank your referrer! We hope our tips were helpful and made your email writing process a little easier. Don’t hesitate to come back for more tips and tricks on all sorts of topics. Until next time!