Greetings, dear readers! Today, we’ll be discussing a topic that can be of great help to everyone who seeks valuable work experience – internship. The truth is, we all need internships to give us the experience we need to succeed in our chosen fields. However, getting an internship can be a daunting task. One of the necessary steps in securing an internship is sending an email to the company you’re interested in. But what should you include in your email? How can you make it stand out?
Well, fret not, my friends, for we have found examples of internship email samples that can guide you in crafting the perfect email. These samples can be found online, and you can edit them as needed to suit your individual needs and requirements.
As we all know, an email is often the first point of contact you’ll have with potential employers. Therefore, it’s important to make it informative, engaging, and error-free. It should show your interest in the company and the role you’re applying for. It should also be clear, concise, and professional.
So, without further ado, let’s delve into some effective internship email samples that you can use as a starting point. Remember, your email is your chance to create a good first impression, so make it count!
The Best Structure for an Internship Email Sample
When it comes to reaching out to potential employers for an internship opportunity, the structure and content of your email can make or break your chances of landing the position. In this article, we will discuss the best structure for an internship email sample that will maximize your chances of landing an interview.
Subject Line
The subject line should clearly and concisely state your purpose for emailing. Use a subject line like “Request for Summer Internship” or “Internship Inquiry” so the recipient knows exactly what the email is about.
Introduction
Begin your email with a greeting and a brief introduction that includes your name, degree program, and the university you attend. You can also mention any relevant experience or skills that highlight your suitability for the internship.
Body Paragraph #1: Why You’re Interested in the Company
Mention what you know about the company and why you’re interested in interning there. Do some research on the company and try to tailor your email to their values and mission. Highlight how your passions and interests align with the company’s goals.
Body Paragraph #2: Why You’re a Good Fit
This is where you can expand on your skills and experiences and explain why you’d be a good fit for the internship. Go beyond your resume and provide concrete examples of how your skills and experiences are relevant to the internship. Show the employer that you have a deep understanding of what they are looking for in an intern.
Body Paragraph #3: Request for an Interview
In the final body paragraph, request an interview. Express your enthusiasm for the opportunity to further discuss your qualifications and ideas for the internship. Close the email by thanking the employer for their time and consideration.
Closing
End your email with a polite closing, such as “Thank you for your consideration” or “Best regards” and include your contact information, such as your email address and phone number.
Proofread
Before sending, make sure to proofread your email for any grammar or spelling errors. You want to make a good first impression, so double-check everything before hitting send.
In conclusion, following this structure for an internship email sample will help you stand out from other candidates and increase your chances of landing an interview. Remember to keep the email concise and tailored to the specific company you’re applying to. By putting in the effort to craft a well-written email, you’ll be one step closer to securing your dream internship.
Internship Email Samples for Different Reasons
Sample 1: Internship Recommendation Request
Dear [Hiring Manager’s Name],
I hope this email finds you well. My name is [Your Name], a recent graduate from [Name of University/College] majoring in [Your Field of Study]. I am writing to request for your recommendation for an internship at [Company’s Name]. I have always admired the work done by your company, and I believe that an internship with you will be an important step towards achieving my career goals.
During my university studies, I have demonstrated a strong interest in [Your Interest Area]. I have also acquired valuable experience in [Your Relevant Skills], through my involvement in [Your Extracurricular Activities]. These skills coupled with my academic achievements make me a great candidate for the internship program at [Company’s Name].
I would appreciate it if you could provide me with a letter of recommendation, highlighting my skills, achievements, and potential for growth. I am confident that your recommendation will give me a competitive edge and help me secure a place in the internship program.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Complimentary Close:
Sincerely,
[Your Name]
Sample 2: Internship Inquiry
Dear [Hiring Manager’s Name],
My name is [Your Name], and I am currently a [Your Year Level] student at [Name of University/College] studying [Your Field of Study]. I am writing to inquire about any internship opportunities at [Company’s Name] that may be available for the summer of [Year].
I am passionate about [Your Interest Area] and with the knowledge I have gained so far, I believe that an internship at [Company’s Name] is the perfect place for me to further develop my skills and gain invaluable experience. From the research I have done, I am impressed with the work your company has done in [Specific Projects/Initiatives], and the values you uphold.
If there are any available intern positions, I would be thrilled to submit my application and discuss my qualifications further. I understand the value of hard work, teamwork, and dedication, and I am willing to put in the effort to meet the company’s expectations.
Thank you for your time and consideration. I look forward to hearing back from you soon.
Best regards,
[Your Name]
Complimentary Close:
Respectfully,
[Your Name]
Sample 3: Internship Confirmation
Dear [Intern’s Name],
Congratulations! We are pleased to offer you an internship position at [Company’s Name], where you will be part of a dynamic team focused on [Your Role, Specific Project]. We are excited to work with you and watch you grow your skills and knowledge while contributing to the team’s success.
As an intern at [Company’s Name], you will have the opportunity to work on [Specific Tasks], collaborate with colleagues, attend team meetings, and learn more about the company and our industry. We believe that you have the necessary skills and enthusiasm to make a meaningful contribution to our work.
We are confident that this internship placement will be a valuable experience for you, and we look forward to welcoming you to the team. Please let us know if you have any questions or concerns about the [Start Date – End Date] internship program.
Again, congratulations, and we look forward to working with you!
Best regards,
[Hiring Manager’s Name]
Complimentary Close:
Sincerely,
[Hiring Manager’s Name]
Sample 4: Internship Follow Up
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am [Your Name], a student at [Name of University/College], who had submitted an application for the [Internship Position] at [Company’s Name] on [Date of Application].
I am writing to kindly request if you have any updates regarding my application status. I understand the internship positions are competitive, and I value any feedback that you may have for me.
I am still excited about the prospect of interning at [Company’s Name] and gaining more knowledge about [Industry/Field]. I am confident that with my [Skills/Achievements], I can contribute to the success of [Specific Project/Goal] while at the same time develop my skills further.
Thank you for your time and consideration.
Best regards,
[Your Name]
Complimentary Close:
Respectfully,
[Your Name]
Sample 5: Internship Decline
Dear [Intern’s Name],
Thank you for your interest in an internship position with [Company’s Name]. After careful consideration, we regret to inform you that we cannot offer you a position in our internship program at present.
It was a difficult decision as we have received numerous applications from exceptional candidates, and we were impressed with your [Skills/Qualifications/Background]. Despite your qualifications, we are unable to offer you a position at this time due to the high level of competition for available positions.
We appreciate your interest in [Company’s Name] and thank you for your time. We wish you all the best in your future pursuits.
Best regards,
[Hiring Manager’s Name]
Complimentary Close:
Sincerely,
[Hiring Manager’s Name]
Sample 6: Internship Application Acceptance
Dear [Intern’s Name],
We are pleased to notify you that you have been selected for the [Internship Position] with [Company’s Name]. We were impressed with your credentials, enthusiasm, and commitment to [Industry/Field], and we genuinely believe that you will be a valuable addition to our team.
You will be working closely with our team on [Specific Project/Area], and your responsibilities will include [Tasks]. Throughout your internship, you will have access to training opportunities, mentorship, and on-the-job learning experiences to enhance your skills further.
We look forward to welcoming you to the team and sharing our knowledge and expertise with you. Please respond to this email to confirm that you have received this communication and that you are still interested in proceeding with this internship program.
Again, congratulations, and we look forward to working with you.
Best regards,
[Hiring Manager’s Name]
Complimentary Close:
Sincerely,
[Hiring Manager’s Name]
Sample 7: Internship Adjusted Start Date
Dear [Intern’s Name],
We hope you are doing well. This email is to inform you that we need to adjust your [Internship Position] start date previously scheduled for [Original Date] due to unforeseen circumstances. Our new proposed start date is [New Date]. It is unfortunate that we have to make this adjustment, and we apologize for any inconvenience it may cause you.
We realize that you may have already made arrangements and commitments on the previous schedule. If the new start date is not feasible for you, please do not hesitate to inform us, and we will try our best to accommodate you.
Please let us know if you can start on the new proposed date, and we will update our records accordingly. We look forward to working with you.
Best regards,
[Hiring Manager’s Name]
Complimentary Close:
Sincerely,
[Hiring Manager’s Name]
Tips for Crafting a Winning Internship Email Sample
In today's competitive job market, landing a great internship can make all the difference in fast-tracking your career in your desired field. But sending a well-crafted email that gets you noticed can be a hurdle for many young professionals. Here are some tips to help you stand out from the crowd and make a great first impression with your internship email sample.
Know Your Audience
Before crafting your email, research the company and the person you are reaching out to. It is essential to understand the type of intern the company is looking for, their values, and goals. By doing this research, you can tailor your email and demonstrate your knowledge of the company. If the opportunity arises during your research, try to find out the name of the person who handles internship applications. Addressing someone by name shows that you are detail-oriented and committed to your application.
Keep It Clear and Professional
Make sure your email is well-written and formatted correctly. The body of your email should be brief, clear, and professional. Avoid using slang and emoticons, and always use proper grammar and punctuation. It is also crucial to keep your language friendly and approachable, but not overly familiar or casual.
Highlight Your Accomplishments
Use your email to showcase your skills, abilities, and experiences. Highlight your relevant coursework, extracurricular activities, and any relevant industry experience. Quantifying the impact of your accomplishments will help make your email more impactful. For instance, instead of merely mentioning that you have experience in customer service, explain how you helped customers with their needs and boosted sales by X percent.
Articulate Your Interest and Goals
Let the company know why you are interested in an internship with them. Tell the person reading your email what you hope to gain professionally, what you admire about the company, and why you want to work with them. This helps demonstrate your motivation and passion while proving that you are a great fit for the company. At the same time, make sure your goals align with the company's goals and values.
Request a Follow-Up
Always end your email by thanking the company for their time and consideration while letting them know you look forward to a response. Requesting a follow-up shows that you are eager to hear back from them and keep the lines of communication open. Don't be afraid to follow up again politely if you do not hear back after a week or so.
Crafting your internship email sample can be daunting, but it doesn't have to be. By keeping these tips in mind, you can tailor your message, stand out from the crowd, and land the internship of your dreams.
FAQs related to Internship Email Sample
What should the subject of my internship email be?
The subject of your internship email should be clear and concise. It should include your name, the position you are applying for, and the company name.
How should I address the recipient in my internship email?
You should address the recipient of your internship email with their proper title and name. Use “Dear” and their title (Mr., Ms., Dr.) followed by their last name.
What information should I include in my internship email?
You should include your name, your current school or university, the position you are applying for, the dates of your availability, and any relevant experience or qualifications you have.
What should I do if I don’t receive a response to my internship email?
If you don’t receive a response after a few days, you can send a follow-up email to the recipient to politely inquire about the status of your application.
How can I make my internship email stand out?
You can make your internship email stand out by researching the company and personalizing your email to the recipient. Also, highlight your relevant experience and qualifications to show why you would be a good fit for the position.
Is it necessary to attach a resume and cover letter to my internship email?
Yes, it is necessary to attach a resume and cover letter to your internship email as they provide a more comprehensive overview of your skills, experiences, and qualifications for the position.
When is the best time to send an internship email?
The best time to send an internship email is on a weekday during regular business hours and before the application deadline.
Should I mention any referrals in my internship email?
If you have been referred to the position by someone within the company, it is appropriate to mention their name in your internship email to show that you have a connection to the organization.
Can I request a meeting in my internship email?
Yes, you can request a meeting in your internship email to discuss the position further and learn more about the company. However, make sure to be polite and provide a specific reason for your request.
Thanks for Checking out Our Internship Email Sample!
We hope that our sample email has given you a solid foundation for crafting your own impressive email for internship applications. Remember to keep it professional and concise, while also showing your enthusiasm for the company and the role you’re applying for. If you need further guidance or tips, don’t hesitate to revisit our website and browse through our other helpful resources. Good luck with your internship search!