Are you looking for a professional and polite way of requesting to reschedule an interview? Look no further. In this article, we will provide you with a sample interview reschedule request email that you can use as a template. Sometimes, unforeseen circumstances may arise, and you may need to reschedule your interview. It’s essential to handle such situations professionally to avoid damaging your chances of landing the job. With our examples, you can easily edit them as needed and present a convincing message to your interviewer. Don’t let a scheduling conflict ruin your job opportunities. Keep reading to learn how to request a reschedule without appearing careless or unprofessional.
The Best Structure for an Interview Reschedule Request Email Sample
Rescheduling an interview can be a nerve-wracking prospect, but it’s a necessary step if unforeseen circumstances arise. However, when you do need to reschedule, it’s important to do so professionally and tactfully. This means crafting an email that is clear, concise, and polite. Below is the best structure for an interview reschedule request email sample that follows Tim Ferriss’ writing style.
1. Be Clear and Direct
Start by stating your purpose for the email. Clearly and succinctly explain that you need to reschedule your interview. Let the recipient know the current date and time, and what date and time you would like to suggest instead. You could use a sentence like, “I’m writing to request a reschedule for my interview scheduled for [insert date and time here].”
2. Explain Your Reason in Brief
It’s always a good idea to give a brief, honest explanation for why you’re requesting a reschedule. Keep the main focus on the rescheduling process and offer up a reason that is easy to understand. Something like, “Due to a family emergency, I need to reschedule our interview to a later date” will suffice.
3. Apologize and Show Gratitude
It’s important to be polite and courteous when requesting a reschedule. Apologize for any inconvenience this may have caused and show gratitude for their understanding. You don’t want to appear ungrateful or unappreciative, so take the time to craft a sincere thank you message.
4. Confirm that You Will Follow Up
Lastly, you want to confirm that you will follow up with the interviewer or hiring manager to make sure you’re both on the same page. It’s always best to take the initiative and show your willingness to work with the other party to finalize a new date and time for the interview. Using language like, “I’ll follow up in a day or two to work out the details, and I appreciate your understanding” is an excellent way to end the email.
Ultimately, rescheduling an interview can be stressful, but with a polite and courteous email, it can be a relatively straightforward process. Using Tim Ferriss’ writing style, the above structure can help ensure you’re making a professional first impression and that you’re keeping the communication clear and concise throughout the entire process.
7 Interview Reschedule Request Email Samples for Different Reasons
Sample 1: Request to Reschedule Interview Due to Illness
Dear [Interviewer’s Name],
I hope you are doing well. I am writing to request that we reschedule our upcoming interview due to an unexpected illness. Unfortunately, I need to take some time to rest and recover before I would be able to give my best during the interview.
I apologize for any inconvenience that this rescheduling may cause. Please let me know if it would be possible to arrange a new interview date and time.
Thank you for your understanding and consideration.
Sincerely, [Your Name]
Sample 2: Request to Reschedule Interview Due to a Scheduling Conflict
Dear [Interviewer’s Name],
I appreciate the opportunity to interview for the [Position] role at [Company]. However, I have just been informed that an unexpected scheduling conflict has arisen which will prevent me from attending the interview at the previously agreed upon time and date.
I apologize for the inconvenience that this may cause, and I would like to request that we reschedule the interview to a different date and time.
Please let me know if there are any alternative dates and times that suit you. My availability is flexible, and I am happy to work around your schedule.
Thank you for your understanding and consideration, and I look forward to hearing from you.
Best regards, [Your Name]
Sample 3: Request to Reschedule Interview Due to Travel Issues
Dear [Interviewer’s Name],
I hope this email finds you well. I am writing to request a reschedule of our upcoming interview due to travel issues. Unfortunately, I am facing some unexpected and unavoidable circumstances, which will prevent me from being in [City/Country] on the previously agreed interview date.
I would be grateful if it would be possible for us to arrange another time for the interview, preferably after the issue is resolved. I am very interested in the [Position] role at [Company] and would like to explore this opportunity further. Hence, your consideration would be highly appreciated.
Thank you for your understanding, and please let me know how we can accommodate the interview at a mutually convenient time.
Best regards, [Your Name]
Sample 4: Request to Reschedule Interview Due to an Emergency
Dear [Interviewer’s Name],
I sincerely apologize for having to reschedule our upcoming interview at the last moment. Unfortunately, an emergency has arisen, and I must attend to it immediately. I would be grateful if we could reschedule it at the earliest opportunity.
Thank you for your understanding and cooperation. I would appreciate it if you could let me know of your availability for an interview soon. I look forward to speaking with you regarding the [Position] role at [Company].
Kind regards, [Your Name]
Sample 5: Request to Reschedule Interview Due to Technical Issues
Dear [Interviewer’s Name],
I am writing this email to request the rescheduling of our impending interview due to technical issues. Unfortunately, I am having trouble with my internet connection, and I’m worried that this might affect the quality of our interview.
I apologize for any inconvenience this may have caused, but I believe rescheduling the interview till my connection issues are resolved can prevent further difficulties. Please let me know when you can accommodate the interview, and I will make sure that I am available.
Thank you for your understanding and cooperation. Please let me know if there is anything else you require at this time.
Best regards, [Your Name]
Sample 6: Request to Reschedule Interview Due to Unforeseen Circumstances
Dear [Interviewer’s Name],
I hope you are doing well. I am writing to request a rescheduling of our upcoming interview due to unforeseen circumstances. Unfortunately, I am facing some personal emergencies that require my immediate attention.
I apologize for the inconvenience that this may have caused. However, I sincerely request that we reschedule the interview at a mutually convenient time. I am very interested in the [Position] role at [Company], and I would appreciate your consideration in this regard.
Thank you for your understanding, and please let me know if we can find an alternative date and time for the interview.
Kind regards, [Your Name]
Sample 7: Request to Reschedule Interview Due to Weather Condition
Dear [Interviewer’s Name],
I hope this email finds you well. However, due to inclement weather, I would like to request a reschedule of our interview.
Although I had planned the journey ahead to make things easier, the weather condition has made it impossible to commute as planned. To avoid any issues and ensure the best outcomes during the interview, I would like to request a reschedule at a more convenient time.
Thank you for your understanding and flexibility. Kindly let me know if there is any convenient date and time for us to reorganize the interview.
Sincerely, [Your Name]
Tips for Writing a Professional Interview Reschedule Request Email
When you are invited to an interview, it is important to make a good impression and ensure you are prepared. However, sometimes unforeseen circumstances may arise that require you to request a reschedule of your interview. To ensure that you are still considered for the position, it is important that you write a professional email requesting a reschedule. Here are some tips to keep in mind:
Be Polite and Apologetic
When requesting a reschedule, it is essential that you are polite and respectful. Begin your email with a courteous greeting and express your apologies for inconveniencing the interviewer. Keep in mind that your request for a reschedule may cause scheduling issues on the interviewer’s end, and a polite and apologetic tone may minimize these issues.
Provide a Reason for the Request
It is important to provide a reason for your request for a reschedule. Whether it is due to an urgent family matter or an unforeseen work obligation, providing a valid reason for your request may increase the likelihood of a favorable response. It is important to be honest and transparent, while also being respectful of your interviewer’s time.
Suggest and Offer Alternative Dates
Instead of simply requesting a reschedule, offer alternative dates and times that work for you. This not only demonstrates your flexibility and commitment to the interview, but also minimizes the scheduling burden on the interviewer. Providing a range of dates and times that work for you increases the likelihood of finding a mutually convenient time for the interview.
Confirm Receipt of the Reschedule
After sending your email, it is important to confirm receipt of the reschedule and to express your thanks for the interviewer’s accommodation. This demonstrates your professionalism and gratitude, and may further enhance your chances of being selected for the position.
By adhering to these tips, you can write a professional and effective interview reschedule request email that increases your chances of being considered for the position.
Interview Reschedule Request Email Sample
What can I include in my email to request a reschedule for my interview?
You can include a brief explanation for your request and propose an alternative date and time to reschedule the interview.
How early should I send my reschedule request email?
You should send your reschedule request email as soon as you realize that you won’t be able to attend the interview on the scheduled date and time, ideally at least 24 hours before the interview.
Can I reschedule my interview more than once?
You should try to avoid rescheduling your interview more than once as it may cause inconvenience to the interviewer. However, sometimes unforeseen circumstances may require a second reschedule.
Should I provide a reason for my request to reschedule my interview?
It is recommended that you provide an honest and concise reason for your request to reschedule the interview. The interviewer may appreciate your honesty and may be more willing to accommodate your request.
How should I start my reschedule request email?
You can start your reschedule request email by thanking the interviewer for offering you an interview and expressing your interest in the position. You can then explain that you need to reschedule the interview and provide an explanation for your request.
Is it possible to request a reschedule for a virtual interview?
Yes, you can request a reschedule for a virtual interview. You should follow the same steps as you would for an in-person interview and propose an alternative date and time for the virtual interview.
Can I reschedule my interview on short notice?
You should try to avoid rescheduling your interview on short notice as it may inconvenience the interviewer. However, if you have no other choice, you should inform the interviewer as soon as possible and apologize for any inconvenience caused.
What should I do if I don’t receive a response to my reschedule request email?
If you don’t receive a response to your reschedule request email within a reasonable timeframe, you can send a follow-up email or call the interviewer to confirm whether your request has been received and if an alternative date and time can be scheduled.
Can I reschedule an interview if I am no longer interested in the position?
If you are no longer interested in the position, it is generally not recommended that you request to reschedule the interview. It is best to inform the interviewer as soon as possible that you are withdrawing your application.
Thanks for stopping by!
I hope this sample email was helpful in guiding you through the process of requesting an interview reschedule. Remember to always be professional and respectful in your communication with potential employers, and don’t be afraid to ask for a new interview date or time if needed. Thanks again for reading, and be sure to check back for more helpful job search tips!