Are you looking to request a recommendation letter from a professor, colleague, or boss? Crafting a professional, convincing email can be a daunting task. Fortunately, we’ve got you covered with a recommendation letter email sample that you can easily modify to fit your specific needs.
Whether you’re applying to graduate school, seeking a job, or applying for a scholarship, a strong recommendation letter can make all the difference. A well-crafted email requesting a recommendation can make a significant impact on the quality of the letter you receive.
Our recommendation letter email sample includes key elements that can help you persuade your writer to craft a compelling letter that highlights your skills and accomplishments. Plus, we’ve made it easy for you to edit and customize the template to fit your unique situation.
So, if you’re ready to take your application to the next level, check out our recommendation letter email sample and take advantage of this powerful tool to help you achieve your goals.
The Best Structure for Recommendation Letter Email Sample
If you want to recommend someone, writing a recommendation letter email sample can be a great way to do it. However, it can be challenging to know how to structure the email in a way that is concise, compelling, and effective. In this article, we will explore the best structure for a recommendation letter email sample, using the writing style of Tim Ferris, author of the bestselling book “The 4-Hour Work Week.”
1. Begin with an introduction
The first paragraph of your email should introduce yourself and your relationship with the person you are recommending. This can help establish your credibility with the reader and provide context for your recommendation. Tim Ferris advises that you keep this part of the email brief and avoid going into too much detail.
2. Describe the person you are recommending
In the next paragraph, you should describe the person you are recommending and highlight their strengths and achievements. Tim Ferris suggests that you use specific examples to demonstrate the person’s skills and abilities, and avoid generalizations. You should also address any potential concerns or weaknesses the reader may have about the person, such as a lack of experience or qualifications.
3. Explain why you are recommending this person
The third paragraph of your email should explain why you are recommending this person, and what makes them unique or valuable. Tim Ferris advises that you emphasize the person’s passion and dedication, as well as any unique skills or experiences they bring to the table. You should also be clear about what you think the person could contribute to the position or opportunity they are seeking.
4. Close with a call to action
Finally, you should close your email with a call to action, such as a request for further information or an invitation for the reader to contact you with any questions. Tim Ferris suggests that you keep this part of the email short and to the point, and avoid using generic phrases or cliches.
By following this structure for your recommendation letter email sample, you can ensure that it is clear, compelling, and effective. Remember to use specific examples and highlight the person’s unique strengths and experiences, and close with a clear call to action.
Sample Recommendation Email for a Job Applicant
Hello [Hiring Manager’s Name],
I am writing this recommendation letter for [Job Applicant’s Name] in support of their candidacy for the position of [Job Title] at [Company Name.]. I had the pleasure of working with [Job Applicant’s Name] at [Previous Company Name/ Institution Name], where they served as a [Previous Job Title]. During their tenure, they demonstrated exceptional skills and qualities that wowed me and the team.
[Job Applicant’s Name] is a highly dedicated and motivated individual. They have a strong work ethic, and I have seen them work tirelessly to achieve the goals of the company. They have a remarkable ability to work independently, lead a team, and make significant contributions to any project they work on.
With their extensive knowledge and experience in [Industry], [Job Applicant’s Name] would bring immense value to your team. I highly recommend them for the position of [Job Title] at [Company Name].
Thank you for considering my recommendation.
Best regards,
[Your Name]
Sample Recommendation Email for an Internship Applicant
Dear [Internship Coordinator’s Name],
I am writing to recommend [Internship Applicant’s Name] for the [Internship Program Name] at [Company/ Organization Name]. I have worked with [Internship Applicant’s Name] as their [Teacher/ Supervisor/ Mentor] on their [Course/ Project/ Volunteer Work/ Previous Internship] at [Institution/ Company Name] and was impressed by their dedication, enthusiasm, and passion for [Industry/ Work].
[Internship Applicant’s Name] is a quick learner, highly adaptable, and always eager to expand their skillset. They have strong verbal and written communication skills, which they demonstrated in their [Project/ Presentation/ Report] to the team. They are also highly organized and detail-oriented, which helps them complete tasks efficiently and effectively.
With [Internship Applicant’s Name]’s drive and interest in [Industry], I am confident that they will thrive in the [Internship Program Name] role. I highly recommend them for the position and believe they will make a positive impact on your team.
Thank you for considering my recommendation.
Sincerely,
[Your Name]
Sample Recommendation Email for a Graduate School Applicant
Dear [Admissions Committee/ Professor’s Name],
I am honored to write this letter of recommendation for [Graduate School Applicant’s Name], who is applying for the [Graduate Program Name] at [University Name]. I have known [Graduate School Applicant’s Name] since their [Course/ Internship/ Research Project] at [Previous Institution Name] and was impressed by their dedication and curiosity for [Field of Study].
[Graduate School Applicant’s Name] is a highly analytical and critical thinker with a thirst for knowledge. They possess exceptional research and writing skills, which they demonstrated in their [Thesis/ Research Paper/ Project] with the guidance of our team. They are also an excellent team player, who is always open to feedback and collaborates with colleagues to achieve the project’s goals.
Considering their passion for [Field of Study] and the experience they have gained in our team, I have no doubt that [Graduate School Applicant’s Name] will excel in the [Graduate Program Name] at [University Name]. I highly recommend them for the admission, and I am confident that they will make significant contributions to the program.
Thank you for considering my recommendation.
Best regards,
[Your Name]
Sample Recommendation Email for a Scholarship Applicant
Dear [Scholarship Committee’s Name],
I am writing to recommend [Scholarship Applicant’s Name] for the [Scholarship Name/ funding opportunity] at [University/ Institution Name]. As [Applicant’s Name]’s [Professor/ Supervisor/ Coach], I have witnessed their academic excellence, perseverance, and outstanding achievements in [Field of Study/ Sport/ Leadership].
[Scholarship Applicant’s Name] is an exceptional scholar, who has earned [GPA/ Awards/ Recognition] during their academic career. They have demonstrated exceptional skills and traits such as [leadership/ initiative/ critical thinking/ creativity], which is evident in their [Academic projects/ extracurricular activities/ Research work]. They have also shown to be an independent learner and a team player, who always contributes to the group and reaches out to their peers for any support.
Given the accomplishments of [Scholarship Applicant’s Name] to date, I strongly believe that they are a worthy recipient of the [Scholarship Name/ funding opportunity] at [University/ Institution Name]. I recommend them without reservation and trust that they will continue to excel in their academic pursuits.
Thank you for considering my recommendation.
Sincerely,
[Your Name]
Sample Recommendation Email for a Business Partnership
Dear [Potential Business Partner’s Name],
I am writing to recommend [Your Organization’s Name] as a potential business partner for [Potential Business Partner’s Organization’s Name]. As the [Your Job Title] of [Your Organization], I have firsthand experience working with your team and understand the potential of a partnership between our two organizations.
[Your Organization’s Name] is a reputable company that has been recognized for its [Service/ Product Quality/ Customer Satisfaction/ Innovation] in the industry. We have a team of [Number of Employees] highly skilled and dedicated professionals who are committed to delivering the best results for our clients. We have also developed a [Marketing/ Sales/ Strategic] plan that aligns with the goals of [Potential Business Partner’s Organization’s Name].
Considering the strengths of your organization and our mutual interest, I believe that our partnership can bring immense value to our respective organizations and drive growth and success. I recommend [Your Organization’s Name] as a business partner without reservation and look forward to exploring opportunities for collaboration.
Thank you for considering my recommendation.
Best regards,
[Your Name]
Sample Recommendation Email for a Volunteer Experience
Dear [Volunteer Coordinator’s Name],
I am happy to recommend [Volunteer Applicant’s Name] for the [Volunteer Program Name] at [Organization Name]. I had the pleasure of working with [Volunteer Applicant’s Name] on the [Project Name] at [Organization/ Institution Name] and was impressed by their positive attitude, dedication, and contribution to the team.
[Volunteer Applicant’s Name] is a highly committed and empathetic individual, who is passionate about making a positive impact on society. They demonstrate exceptional communication skills, which help them connect with people from different backgrounds and collaborate with their peers. They are also highly adaptable and flexible, which helps them work in diverse environments and handle challenging situations.
Considering their skills and values, I believe that [Volunteer Applicant’s Name] will be an excellent fit for the [Volunteer Program Name] at [Organization Name]. I recommend them without hesitation and look forward to seeing them thrive in the program.
Thank you for considering my recommendation.
Sincerely,
[Your Name]
Sample Recommendation Email for an Employee Promotion
Dear [HR Manager’s Name],
I am writing to recommend [Employee’s Name] for a [Promotion Name] at [Company Name]. As a colleague and supervisor of [Employee’s Name], I have witnessed their exceptional skills and qualities that make them an indispensable member of our team.
[Employee’s Name] is a highly dedicated and diligent individual, who possesses excellent skills in [Specific Job-Related Competency]. They have a remarkable ability to work in a team and lead a group of colleagues towards achieving our goals. They are also highly analytical and strategic, which helps them excel in any project they work on.
Considering their outstanding performance and experience in [Previous Position], I am confident that [Employee’s Name] deserves to be promoted to a [Promotion Name] role. I recommend them without hesitation and believe that they will continue to make significant contributions to the growth and success of the company.
Thank you for considering my recommendation.
Best regards,
[Your Name]
Tips for Writing a Strong Recommendation Letter Email Sample
1. Start with a Clear Salutation
It’s crucial to address the recipient of your recommendation letter by their full name, proper title, and preferred pronoun. A simple “Dear [recipient name],” or “To Whom It May Concern,” can suffice in some cases, but it’s recommended to personalize your salutation whenever possible.
2. Introduce Yourself and Your Relationship
Begin your recommendation letter email by introducing yourself and your connection to the person you’re recommending. Include your full name, position, and any relevant details that establish your credibility and authority on the subject.
3. Highlight Key Qualifications and Skills
When it comes to writing a strong recommendation letter, it’s essential to highlight the key qualifications and skills that make the person you’re recommending stand out. Be specific and provide examples whenever possible, avoiding vague platitudes that don’t carry much weight or substance.
4. Share Your Personal Observations and Experiences
In addition to highlighting qualifications and skills, it can also be helpful to share your personal observations and experiences with the person you’re recommending. This helps to give the letter a more human touch and can add valuable context and insight that speaks to their character and work ethic.
5. Keep Your Tone Professional and Positive
Throughout your recommendation letter email, it’s important to maintain a professional and positive tone that respects the recipient and reflects well on the person you’re recommending. Avoid negative comments or criticisms and focus on the person’s strengths and accomplishments.
6. Close with a Strong Conclusion
In your conclusion, summarize the key points of your recommendation letter email and offer a strong endorsement of the person you’re recommending. End with a call to action, encouraging the recipient to follow up if they have any questions or need additional information.
7. Proofread and Edit Carefully
Finally, before sending your recommendation letter email, be sure to proofread and edit it carefully to ensure it’s error-free and polished. Double-check names, titles, and other details, and make sure your writing is clear and concise. A well-written and professional recommendation letter can make a big difference in someone’s career, so take the time to get it right.
Recommendation Letter Email Sample FAQs
What should I include in my recommendation letter email?
Your recommendation letter email should include your contact details, the name of the recipient, the reason for writing the letter, and details about the individual you are recommending.
How do I format my recommendation letter email?
Your recommendation letter email should follow a professional format. Use a formal greeting and closing, and ensure that the body of your email is easy to read and formatted well.
How long should my recommendation letter email be?
Your recommendation letter email should be concise and to the point. Ideally, it should be no more than one page.
What kind of information should I include about the individual I am recommending?
You should include information about the individual’s strengths, skill set, and experience that make them a good fit for the job or opportunity they are seeking.
Should I include any specific examples in my recommendation letter email?
Yes, including specific examples can be helpful in illustrating the individual’s skills and experience. Make sure the examples you provide are relevant to the job or opportunity they are seeking.
How should I address the recipient in my recommendation letter email?
You should address the recipient using a formal greeting, such as “Dear Mr./Ms. Last Name.”
What should I do if I am unable to provide a recommendation for the individual?
If you are unable to provide a recommendation for the individual, be honest and let them know. It is better to decline than to write a recommendation that may not accurately reflect the individual’s capabilities.
Do I need to send a hard copy of my recommendation letter?
It depends on the requirements of the recipient. Some may require a hard copy in addition to an emailed copy, while others may only require an emailed copy of the recommendation letter.
Can I use a template for my recommendation letter email?
Yes, you can use a template as a starting point for your recommendation letter email. Just make sure that you customize the template to fit the individual you are recommending and the opportunity they are seeking.
Thanks for reading!
I hope this recommendation letter email sample has been helpful for you. Remember to personalize your emails and highlight the strengths of the candidate you are recommending. And if you need more tips or samples, don’t hesitate to come back and visit us. We’ll be happy to help you write the best recommendation letter ever!