Resign Letter Sample Email: Tips, Templates, and Examples

Are you gearing up for a big career change? It’s never an easy decision to make, but sometimes resigning from a job is necessary in order to take the next step in your professional journey. If you’re unsure of how to go about it, don’t fret – we’ve got you covered with a resign letter sample email. With our sample templates, you can conveniently craft a professional resignation email that’s tailored to your needs. Whether you’re leaving on good terms or simply need to move on, our resign letter sample email will help you quit your job with dignity. So why wait? Keep reading to find out how you can access our sample resignation email templates and start crafting the perfect message to your employer today.

Best Structure for Resignation Letter Sample Email

Writing a resignation letter can be a daunting task, particularly if you have never done it before. Your resignation email should be concise, professional, and express your gratitude for the time spent with the organization. Here’s a sample of how you can structure your resignation email.

Opening Paragraph

The opening paragraph of your resignation letter should clearly state the intention to resign from your current position. It should also include your date of resignation, which is typically two weeks from the date you submit your letter. Try to keep this paragraph short and to the point, without any fluff or emotions.

Middle Paragraphs

In the next paragraphs, you can provide the reason or reasons for your resignation. This could be due to a better job opportunity, personal reasons, relocation, or any other reason that is compelling you to quit. You can also use this section to highlight your achievements, express gratitude to your colleagues, and share what you have learned from your time with the company.

Closing Paragraph

The closing paragraph of your resignation email should express your appreciation for the time spent with the company. You should also include your willingness to assist in the transition process by completing any necessary handover tasks and training your replacement, if applicable. End the letter by wishing the company the best for the future and thanking them once again for the opportunity to work with them.


Writing a resignation email can be stressful, but it doesn’t have to be. If you structure your letter in a clear, concise, and professional tone, your boss and colleagues will appreciate your gesture of goodwill. Remember to be gracious and thankful for the time spent with the company, as this will leave a positive lasting impression on both your boss and colleagues. Good luck with your future endeavors!

Resignation Letter Samples for Various Reasons

Resignation Letter Sample – Personal Reasons

Dear [Manager’s Name],

It is with a heavy heart that I tender my resignation as [your job title] effective [date]. I have decided to take a break from my career to prioritize my personal life.

Please note that my decision to leave has nothing to do with my experience while in your team. You and all my colleagues have been excellent to me, and I appreciate the time we’ve spent together. Your mentorship has been invaluable to my career.

Thank you for understanding and supporting me in this decision. I hope we can remain in touch in the future.


[Your Name]

Resignation Letter Sample – Relocation

Dear [Manager’s Name],

This letter serves to inform you that I am resigning my position as [your job title] due to my upcoming relocation to [city] to be closer to my family. My resignation is effective [date].

I have enjoyed working with the team and appreciate the learning opportunities offered to me while I was there. I have no doubt that [company] will continue making tremendous progress and success, and I wish you all the best in your future endeavors.

Thank you for being a great boss and mentor. Please let me know if you need my assistance in the transition process.

Best Regards,

[Your Name]

Resignation Letter Sample – Career Growth

Dear [Manager’s Name],

This letter is to notify you that I am resigning as [your job title] at [company] effective [date].

After careful consideration, I realized a need to pursue a different career path than I once thought. I am grateful for the opportunity [company] presented me and the valuable experience gained while working for you. Your guidance and the creativity of the team have meant a lot to me and has significantly contributed to my professional growth.

Thank you for supporting me throughout the time I worked with you. I am happy to make this transition as amicably as possible.

Best regards,

[Your Name]

Resignation Letter Sample – Health Reasons

Dear [Manager’s Name],

I am writing to tender my resignation from my position with [company name] as [your job title] due to ongoing health-related issues. My final day of employment will be [date].

I have thought about the decision to leave that I made, and I believe it is necessary to prioritize my physical and emotional well-being at this time. The hard work and effort you and your team gave to support this organization have been very much appreciated.

Please consider this as my formal notice of resignation. Thank you for your understanding and support.


[Your Name]

Resignation Letter Sample – Dissatisfied with Work Environment

Dear [Manager’s Name],

It is with reluctance that I am writing this letter to inform you that I am resigning from my position as [your job title] at [company]. My resignation will be effective as of [date].

I want to stress that the decision wasn’t made lightly as I have attempted to find a solution to the problems I am encountering. However, the difficulty I have experienced working in the current environment has made it impossible for me to remain committed to my work fully. It’s about a host of factors culminating in a scenario that has made my work very uncomfortable.

Thank you for the opportunity to be part of this team, and I hope you are considerate of what I’m going through and my decision.

Best wishes,

[Your Name]

Resignation Letter Sample – New Job Opportunity

Dear [Manager’s Name],

I want to let you know that I will be resigning as [your job title] with [company] effective [date].

I was extended a new job offer with a higher salary, benefits package, and the opportunity for professional growth that I could not refuse. While it is hard, I am excited to begin a new chapter in my career. I will be sure to make this good news come with a smooth transition process.

Thank you for the mentorship, guidance, and professional support that enabled me to grow in my career while working with [company]. I’m thankful for the wonderful team atmosphere and the opportunities offered to me.


[Your Name]

Resignation Letter Sample – Company Closure

Dear [Manager’s Name],

I am writing to advise you of my resignation as [your job title]. I received the news of [company’s name] closure, and for this reason, I am required to be out of employment by [date].

It is truly devastating to hear of the company’s closure, and I want to extend my personal and heartfelt appreciation to all who contributed in one way or another to the success of the business. It must have been a challenging decision, and it is even harder for us, the employees, who gave our all to make it work.

Thank you for all the opportunities you have presented my way and the amazing experience to work with such a dynamic team of professionals.


[Your Name]

Tips for Writing a Resignation Letter Email

Writing a resignation letter email can be difficult, especially if you have been working at a company for a long time. Here are some tips to help you write an effective resignation letter email:

  • Be clear and concise: Your resignation letter email should clearly state that you are resigning from your position, the date of your last day of work, and a brief reason for leaving if applicable. Keep the letter concise and to the point.
  • Express gratitude: You should thank your employer and colleagues for the opportunities and experiences you have had while working at the company. Be sincere in your thanks, as this can help maintain positive relationships and potentially open up future opportunities.
  • Provide a transition plan: If possible, offer to help with the transition process by training your replacement or creating a guide for your successor. This can help ease the workload of your colleagues and demonstrate your professionalism and dedication to the company.
  • Stay professional: It’s important to maintain a professional tone in your resignation letter email, even if you are leaving due to negative circumstances. Avoid criticizing your employer or colleagues and focus on the positive aspects of your time at the company.
  • Proofread and edit: Before sending your resignation letter email, make sure to proofread it for any errors or typos. This can help you avoid any miscommunications or misunderstandings.

Remember, a resignation letter email can impact your professional reputation, so take the time to craft a well-written and thoughtful letter. By following these tips, you can leave your current job on a positive note and maintain professional relationships in the future.

Resign Letter Sample Email FAQs

What is a resign letter sample email?

A resign letter sample email is a pre-written template that an employee can use to inform their employer about their intention to resign.

Why is a resign letter sample email important?

A resign letter sample email is important because it helps an employee follow a professional and formal resignation process. It also helps to avoid any confusion or misunderstandings during the resignation process.

What should be included in a resign letter sample email?

A resign letter sample email should include the employee’s name, their position, the date of resignation, the reason for resigning, and a thank you note to their employer and colleagues.

How to write a resign letter sample email?

To write a resign letter sample email, an employee should start by adding a proper salutation, expressing their appreciation to their employer and colleagues, stating the reason for resignation, and stating the effective date of resignation.

When should I send my resign letter sample email?

A resign letter sample email should be sent at least two weeks before the last day of work. This allows ample time for the employer to find a replacement or make necessary arrangements.

Can I mention negative feedback in my resign letter sample email?

No, it is not advisable to include any negative feedback in your resign letter sample email. It may affect your professional image and future job opportunities.

How should I address my employer in the resign letter sample email?

Your employer should be addressed by their formal name and title. Avoid using nicknames or informal language.

Do I need to explain the reason for resigning in the resign letter sample email?

It is not compulsory, but it is recommended to mention the reason for resignation to avoid any misunderstandings. However, it is not necessary to go into detail if you don’t feel comfortable sharing it.

Is it necessary to mention the specific date of resignation in the resign letter sample email?

Yes, it is necessary to mention the specific date of resignation to allow your employer to have time to make necessary arrangements and find a replacement if needed.

Say goodbye with a resignation email that’s easy-peasy!

Thanks for reading and taking the time to learn more about how to write a resignation email. Remember, resigning isn’t always easy, but with our sample email and tips, you’ll be able to gracefully bow out of your job. If you have any questions or concerns, don’t hesitate to reach out! And don’t forget to check out our other helpful articles on job hunting and career development. Good luck with your next steps!