If you’re reading this, chances are you’ve made the tough decision to resign from your current position. While it’s never an easy choice to make, sometimes it’s necessary in order to pursue new opportunities and further your career.
One crucial part of the resignation process is writing a resignation email. This is a professional and courteous way to notify your boss and colleagues that you will be leaving your job. But what should be included in this type of email? And how much notice should you give?
Here, we’ll provide you with a resignation email sample with notice period and give you some helpful tips on how to personalize it to suit your situation. With these examples, you’ll be able to craft a thoughtful and professional resignation email that will leave a good impression on your soon-to-be former employer.
Keep in mind, every situation is different, and you may need to adjust the wording and notice period depending on your specific circumstance. But these examples should provide a good starting point for you to work with. So, without further ado, let’s dive in and take a look at some resignation email samples with notice period.
The Best Structure for a Resignation Email Sample with Notice Period
When it comes to leaving a job, resigning in a professional manner is paramount. This includes providing your employer with ample notice of your departure and crafting a well-written resignation email to inform them of your decision. In this article, we will share with you the best structure for a resignation email sample with notice period.
Before getting started, it is important to note that resigning from a job can be an emotional experience, even if you are leaving for positive reasons. It is essential to remain calm, professional, and positive throughout the process, both in person and in writing.
When crafting a resignation email, it is important to follow a clear and concise structure, which should include the following elements:
Opening Paragraph
The opening paragraph of your resignation email should clearly state your intention to resign and include the date on which your resignation will become effective. It should also express your gratitude for the experience and opportunities provided by the company.
Main Body
The main body of your email should be a concise explanation of your decision to resign. You should offer a brief explanation of your reasons for leaving, followed by an expression of your appreciation for the opportunity to work with your colleagues and the company as a whole. Additionally, you should offer to help with the transition process in any way possible, such as training your replacement or completing outstanding projects, during your notice period.
Closing Paragraph
The closing paragraph of your email should reiterate your appreciation for the opportunity and express your willingness to make the transition process as smooth as possible. It should also provide your contact information, so your employer can reach out to you for any follow-up questions or concerns.
Sample Resignation Email
Subject: Resignation- John Smith
Dear [Manager’s Name],
Please accept this email as my formal resignation from my current position as [Your Job Title] at [Company] effective [Date of Resignation]. I would like to take this opportunity to express my gratitude for the experiences and opportunities which [Company] has provided me during my tenure with the organization.
After careful consideration, I have decided to resign from my position at [Company]. I have accepted an offer from another company that aligns more closely with my long-term career goals. I would like to ensure that the transition period for my departure is as seamless as possible, and I am committed to assisting in any way possible during this time. I will work diligently to complete all current projects and to train my replacement in the responsibilities and processes associated with my role.
Thank you again for the opportunities provided, and I look forward to remaining in touch with you and the team at [Company]. Please feel free to contact me at [Your Email Address] or [Your Phone Number] if you require additional information.
Respectfully,
[Your Name]
Overall, crafting a professional resignation email can be an opportunity to showcase your professionalism, work ethic, and dedication to your job, even as you move onto new opportunities. Following the structure we have outlined can help ensure a smooth and respectful departure that can maintain positive relationships long after you leave.
Sample Resignation Email with Notice Period for Personal Reasons
Greetings [Manager’s Name],
As much as it pains me to do this, I must tender my resignation with a notice period of 30 days as I am experiencing some personal challenges that require my undivided attention.
I’m grateful for the opportunity to have worked with such a dynamic team and the valuable experience I have gathered during my stay. However, the events in my life require me to take some time off to rejuvenate and ensure that I deal with the challenges effectively.
Thank you for the support and understanding you have given me during this time. Your guidance has been invaluable, and I could not have asked for a better mentor. I remain committed to ensuring a smooth transition and will do everything in my power to ensure all loose ends are tied up before leaving.
Once again, I appreciate all the opportunities you’ve given me to grow both professionally and personally over the years.
With gratitude,
[Your Full Name]
Sample Resignation Email With Notice Period for Relocation
Dear [Manager’s Name],
It’s with a heavy heart that I tender my resignation with a notice period of 2 months. My family and I have made the decision to relocate to another state, and I must, therefore, resign from my position here.
Please be assured that I will do everything I can to ensure a smooth transition during the notice period. I will be more than happy to help in finding and training a successor, and I remain available to answer any questions or provide any assistance you may require.
I’m grateful for the support and guidance you’ve provided me during my stay here. My experience here has been invaluable, and I’ll always cherish the great memories we’ve shared together.
Thank you once again for the opportunity to work with such an excellent team.
Yours sincerely,
[Your Full name]
Sample Resignation Email With Notice Period for Better Opportunity
Dear [Manager’s Name],
I’m writing this email to tender my resignation with a notice period of 30 days as I have been presented with an exciting and promising opportunity that will further my career. While I have thoroughly enjoyed my work here, I believe it’s time for me to move on and explore new challenges and opportunities.
Please be assured that I will do everything in my power to ensure a smooth transition during my notice period. I will be more than happy to assist in finding and training a successor, answering any questions, or providing any support that may be required.
I’m grateful for the guidance, trust, and support you’ve given me over the years, and I’ve learned so much from you and the team. The challenges and experiences here shaped me into a better person and professional, and I’ll always be grateful for this opportunity.
Thank you again for your support and understanding. I look forward to remaining in touch and wish the team all the very best.
Best regards,
[Your Full Name]
Sample Resignation Email With Notice Period for Health Reasons
Dear [Manager’s Name],
It is with great regret that I tender my resignation with a notice period of 14 days as my health and well-being have significantly deteriorated. As much as I have enjoyed my time here, I feel that my health is at risk, and I need to focus on taking care of myself.
I’m grateful for the opportunities the company has given me to learn, grow, and develop my professional skills. Unfortunately, my current state of health makes it impossible for me to continue in my role effectively.
Please, know that I will do everything in my power to ensure a smooth and efficient handover and transition during my notice period. I will work closely with the team to ensure that they have all the information and support they need to continue with the work I was handling.
Thank you for your understanding and patience in this matter.
Regards,
[Your Full Name]
Sample Resignation Email With Notice Period Due to Unprofessional Behavior From the Company
Dear [Manager’s Name],
Please accept this email as my official resignation from the company, effective two weeks from today’s date.
Regrettably, I have become convinced that the company has failed in delivering a proper work environment and failed to provide its employees with the necessary professional support, which I believe is essential for high productivity output.
I would like to express my deep appreciation for all my colleagues and the valuable experience and knowledge gained from working with them.
Thanks.
Best regards,
[Your Full Name]
Sample Resignation Email With Notice Period Due to a Poor Working Condition
Dear [Manager’s Name],
After considerable thought, I have decided to tender my resignation effective two weeks from today’s date.
Although I appreciate my time here and cherish the experience gained, the working conditions have not been ideal over the past few months. As a result, I have decided that leaving my position is the best course of action for me at this time.
Please do let me know if there is anything I can do in the time I have remaining to ensure a smooth transition and help with finding and training a suitable replacement.
Thank you for your support and understanding.
Kind Regards,
[Your Full Name]
Sample Resignation Email With Notice Period Due to Retirement
Dear [Manager’s Name],
I write this email to express my gratitude while tendering my resignation effective one month from today’s date. After years of dedicated service, the time has come for me to retire, and I feel that it is appropriate that I share this news with all interested parties.
Please know that I will work hard to ensure a smooth transition and assist you and the team in finding, training, and handing over my duties to a suitable replacement before my official retirement date.
Again, thank you for your unwavering support, guidance, and mentorship throughout my years of dedicated service.
Yours sincerely,
[Your Full Name]
Tips for Resignation Email Sample with Notice Period
Resigning from a job can be a difficult decision to make, and it’s important to do so gracefully by submitting a resignation email with a notice period. Here are some tips to keep in mind:
- Be clear and concise: Your resignation email should clearly state that you are resigning and the date you plan to leave. Keep the email brief and to the point, as your employer will likely have questions to follow up with you in person or over the phone.
- Express gratitude: Even if you are leaving for negative reasons, it’s important to thank your employer and coworkers for the opportunity to work with them and learn from them. This will help to maintain positive relationships and future networking opportunities.
- Offer to help with the transition: In your email, offer to help with the transition process by training your replacement, providing guidance on any ongoing projects you are involved in, or creating documentation to assist in the transfer of responsibilities.
- Stay positive: Avoid mentioning negative experiences, conflicts, or complaints in your resignation email. You never know when your paths may cross with your employer or coworkers again, and it’s important to leave on a positive note.
Overall, resigning from a job can be a challenging process, but submitting a resignation email with a notice period can help to ensure a smooth transition for both you and your employer. By following these tips, you can leave a lasting positive impression and keep the door open for future opportunities.
Frequently Asked Questions about Resignation Email with Notice Period
What is a resignation email with notice period?
A resignation email with notice period is a formal communication sent by an employee to their employer to inform them that they are resigning from their position and stating the length of time they plan to continue working before their departure.
What should be included in a resignation email with notice period?
A resignation email with notice period should include the date of resignation, the last day of work, the reason for leaving, and an expression of gratitude for the opportunity to work for the company.
How much notice should I give before resigning?
Typically, it is recommended to provide at least two weeks’ notice before resigning to allow the company sufficient time to find a replacement and ensure a smooth transition. However, some companies may require longer notice periods depending on the position and industry.
Can I resign immediately without giving any notice?
While it is possible to resign immediately without giving any notice, it is not advisable as it may negatively impact your professional reputation and burn bridges with your former employer and colleagues.
Do I need to provide a reason for resigning?
While providing a reason for resigning is not mandatory, it is generally considered courteous to inform your employer of the reason for your departure to help them understand and address any potential issues.
Should I send a resignation email to my manager or HR?
You should send your resignation email to both your immediate supervisor and the HR department to ensure that all proper protocols are followed and the necessary paperwork is completed.
Can I retract my resignation during the notice period?
While it is possible to retract your resignation during the notice period, it is not advisable as it may damage your professional reputation and create confusion and disruption within the company.
How should I handle questions from colleagues about my resignation?
You should be professional and honest when answering questions from colleagues about your resignation. You can simply state that you have decided to pursue other opportunities and express your gratitude for the time you have spent at the company.
What should I do after sending a resignation email with notice?
After sending a resignation email with notice, you should continue to work diligently and professionally until your final day of work, tie up any loose ends, and ensure a smooth transition for your replacement. You can also request an exit interview to provide feedback and constructive criticism to the company.
Wrapping It Up
So, there you have it – a resignation email sample with notice period that you can use to bid adieu to your current employer on a positive note. Don’t forget that resigning from a job can be emotionally taxing and a bit scary, but the right tone and approach can make all the difference. I hope this article has given you some ideas on how to approach the entire process smoothly and seamlessly. Thank you for reading and please come back again for more interesting and useful content!