Sending Application Through Email Sample: Tips for Submitting Your Job Application Efficiently

In today’s tech-savvy world, it’s becoming increasingly common to apply for jobs through email. With just a few clicks, you can send off your application without even leaving the comfort of your own home. But let’s face it, the process can be daunting, especially if you’ve never done it before. Where do you start? What do you say? How do you make a lasting impression?

Well, fear not my friends, because I’ve got your back. In this article, I’ll be sharing some insightful tips and tricks that will help you send your job application through email like a pro. And the best part is, I’ll even be providing you with some real-life examples that you can use and edit as needed.

Sending an application through email is not just about attaching your resume and hitting the “send” button. It’s about crafting a compelling message that grabs the attention of the recruiter and showcases your skills and experience in the best possible light. With the right approach, you can make a lasting impression that sets you apart from the crowd and lands you that dream job.

So, if you’re ready to take your job search to the next level, read on. Whether you’re a seasoned professional or a fresh graduate, the insights and examples in this article will equip you with everything you need to know to send your application through email like a boss.

The Best Structure for Sending Job Applications through Email

There’s no denying the convenience and efficiency that comes with sending job applications through email. However, in order to stand out from the hundreds – or even thousands – of other applicants, it’s important to get your application structure right. After all, you only have one chance to make a good first impression on potential employers.

The following structure for sending job applications through email is proven to be effective in increasing a candidate’s chances of being noticed by hiring managers:

Subject Line

Keep your subject line clear, concise, and relevant to the position you’re applying to. Avoid using generic subject lines such as “Job Application” or “Resume”. Instead, make use of the company name and the job position to make sure the email doesn’t go unnoticed.

Email Salutation

Address the recipient by their name and avoid using generic greetings like “To Whom It May Concern”. If you’re unsure of the hiring manager’s name, do some research or check with the HR department. Personalizing the salutation adds a personal touch and shows that you’ve put in the effort to learn more about the company.


In the first paragraph, introduce yourself and state the position you’re applying for. Mention where you found the job posting to show that you’ve done your research about the company. Briefly explain why you’re interested in the role and why you’re a good fit for the company.

Body of the Email

Your email body should be no more than three paragraphs and should highlight your skills and experiences that make you an ideal candidate for the job. Make sure that your content is easy to understand and free of any grammatical errors. Also, try to keep your email content to the point and avoid providing any unnecessary information that doesn’t pertain to the job you’re applying for.

Closing and Call-to-Action

Closing your email with a polite sign-off and thanking the recipient for their time and consideration. End with a call-to-action, asking for a chance to discuss your qualifications further. This will show the recipient that you’re eager to take the next steps and will leave a positive impression that can lead to an interview or even landing the job.

By following this structure, you’ll be able to create a compelling email application that stands out from the rest. Remember to proofread your email and make any necessary corrections before sending it off. Taking the time to craft a thoughtful and well-structured email will increase your chances of securing an interview and ultimately, the job of your dreams.

Email Application Samples

Application for Job Inquiring

Dear Hiring Manager,

I hope this email finds you well. I am writing to inquire about any available job openings at your prestigious company. As a highly motivated and skilled individual, I believe that I possess the skills required to contribute to your team.

In my previous work experiences as a sales representative, I have honed my communication and problem-solving skills. Furthermore, my proficiency in Microsoft Office and other programs has enabled me to perform effectively in administrative duties.

Please let me know if there are any vacant positions that would fit my profile. I would be more than happy to submit an application and discuss my qualifications in further detail.

Thank you for your time and consideration. I look forward to hearing from you soon.


John Doe

Application for Internship

Dear Sir/Madam,

I am writing to request an internship position at your esteemed organization. As a student pursuing a degree in finance, I am eager to gain practical experience in the field.

Several of my professors speak highly of your institution, and I am excited about the prospect of working alongside professionals in the industry. I am confident that your organization is the right fit for me.

Throughout my academic pursuits, I have gained substantial knowledge in financial analysis, budgeting, and investment management. I believe that I would be well-suited for any position that requires these skills.

Thank you in advance for considering my application. Please let me know if any opportunities are available.


Jane Doe

Application for Scholarship

Dear Scholarship Committee,

I am submitting this email to apply for the scholarship that your organization is offering. As a student who is currently struggling to cover my tuition fees, I believe that this scholarship would provide me with the opportunity to continue my studies.

Throughout my academic journey, I have maintained a high level of academic excellence while also engaging in extracurricular activities such as volunteering and community outreach. I am passionate about contributing to society and making a difference in the lives of others.

The scholarship would not only assist me financially but also enable me to focus on my studies without worrying about any financial strains. I hope that the scholarship committee will give due consideration to my application.

Thank you for your time and consideration.


John Doe

Application for Leave of Absence

Dear Administration,

I am writing to request a leave of absence for the upcoming semester. Unfortunately, I am undergoing some personal circumstances that require my attention and care. I am grateful for your understanding.

Although I would like to continue my studies, the circumstances are beyond my control, and I am unable to fulfill academic obligations during this time. I would appreciate if you could inform me of any necessary paperwork or procedures that I must complete to initiate the leave of absence.

Thank you for your time and understanding.


Jane Doe

Application for Renting an Apartment

Dear Property Manager,

I hope you are doing well. I am emailing you to apply for the available apartment rental that you recently advertised in the newspaper. I am interested in viewing the unit as soon as possible.

I am a responsible and reliable tenant with an excellent rental history. I have enclosed my rental application and supporting documents, which include my financial information and references from previous landlords.

Please let me know if there is anything else that I can provide to help you assess my eligibility for the apartment. I look forward to hearing from you soon and hopefully securing a lease agreement with you.

Thank you for your time and consideration.


John Doe

Application for Volunteer Work

Dear Volunteer Coordinator,

I am eager to explore volunteering opportunities at your nonprofit organization. I am passionate about contributing to society and making a positive impact on the lives of others.

As someone with a background in customer service, I believe that I am well-suited to handle various responsibilities that involve engagement with the community and other volunteers. I am also willing to take on any duties assigned to me, be it administrative or physical.

Please let me know if there are any current or upcoming volunteer opportunities that I can partake in. I am available at any time to discuss my qualifications or availability.

Thank you for considering my application and giving me the opportunity to contribute to your organization’s goals.

Best Regards,

Jane Doe

Application for Travel Visa

Dear Visa Officer,

I would like to apply for a travel visa to visit the United States. I plan to travel to the US for tourism purposes and to visit some of my relatives who are residing there.

Attached to this email is my application form and supporting documents. I have also included an itinerary of my travels, which includes details about my accommodations, flight arrangements, and medical travel insurance.

Please feel free to contact me if there is any additional information that you require or if you need to clarify any of the details in my application. Your assistance in processing this application is greatly appreciated.

Thank you for your time and consideration.


John Doe

Tips for Sending Job Applications Through Email:

1. Write a compelling subject line: Your email subject line should be concise but should give an idea about the content of the email. Use keywords from the job posting and avoid generic phrases like “job application” or “resume.”

2. Address the recipient properly: Start your email with a proper greeting, and address the recipient by their name rather than using generic salutations like “Dear hiring manager.” If you’re not sure about the person’s name, do some research to find out.

3. Use a professional email address: If you’re still using your high school email address with a silly username, create a new one that sounds professional and includes your name. This will show that you’re serious about the job application and not just sending a generic email.

4. Keep the email concise: Be brief and to the point in your email. The body of the email should not exceed a few paragraphs. Use bullet points to highlight your qualifications and experience, and make it easy for the recipient to scan through your email.

5. Include all the necessary information: Your email should include a cover letter, resume, and any other relevant documents. Use PDF format for attachments to ensure that the formatting remains intact. Mention in the email what documents you have attached, and make sure the attachment names are clear and easy to understand.

6. Follow up: After sending the email, wait for a few days and then send a follow-up email to check whether the recipient has received your application or not. This shows that you’re interested in the job and proactive about following up on your applications.

7. Proofread: Before hitting the send button, double-check your email for any typos, grammatical errors, or formatting issues. Make sure your email is professional and error-free.

8. End the email properly: Close the email with a professional sign-off like “Sincerely” or “Best regards” followed by your full name and contact details. Thank the recipient for their time and consideration.

By following these tips, you can increase your chances of getting noticed and selected for the job. Keep in mind that every job application is different, so tailor your email according to the job requirements and the company’s culture.

FAQs related to sending application through email

What is the recommended email format for sending an application?

The email format for sending an application should be a professional and concise message that includes a clear subject line, introduction, the purpose of the email, relevant attachments, and closing.

What should I include in the subject line of the email containing my application?

The subject line of the email containing your application should clearly state the purpose of the email and the position you are applying for so that the receiver can easily identify it. For example, “Application for Marketing Manager Position – John Doe.”

What is the recommended file format for sending documents along with the application?

The recommended file format for sending documents along with the application is PDF. It is the most commonly used format that preserves the formatting and layout of the document and is compatible with almost all software and devices.

How can I address the email to the hiring manager or recruiter?

You can address the email to the hiring manager or recruiter by researching and finding out the name of the person who will be reviewing your application. If you can’t find their name, use “Dear Hiring Manager” or “Dear Recruiter.”

What should I include in the body of the email accompanying my application?

The body of the email accompanying your application should include a brief introduction, why you are interested in the position, your qualifications and relevant experience, and a call to action for the receiver to review your application. Keep it concise and professional.

Should I send a follow-up email if I don’t receive a response after submitting my application?

Yes, you should send a follow-up email after a few days if you don’t receive a response after submitting your application. Be polite, remind them of your application, and express your interest in the position.

Is it ok to send my application through email if the job posting doesn’t specify it?

It is usually okay to send your application through email even if the job posting does not specify it. However, it is always a good practice to follow the application instructions outlined in the posting.

How can I ensure that my email and application are free from errors and mistakes?

You can ensure that your email and application are free from errors and mistakes by carefully proofreading them for grammar, spelling, and punctuation mistakes. You can also use online grammar and spell check tools to help you identify any errors.

Can I include links to my portfolio or website in my email and application?

Yes, you can include links to your portfolio or website in your email and application, especially if they are relevant to the position. However, make sure that the links are working and lead to the correct pages.

Bye for Now!

Well folks, that concludes our discussion on sending an application letter through email. I hope you found this sample helpful in crafting your own email application. Remember, it’s important to make a positive first impression, so take some extra time to proofread your email before hitting send. Thank you for reading, and I encourage you to check back often for more tips and tricks on navigating today’s job market. Here’s to your future success!