Have you ever found yourself in a position where you need to send a revised quotation email? Perhaps you made a mistake in the first draft, or maybe the client has requested changes. Either way, crafting an effective email can make all the difference in landing the job or losing the opportunity. But where do you even begin?
Let’s face it, writing emails can be a daunting task, especially when you’re trying to communicate something as important as revised pricing. Lucky for you, there are plenty of samples available online that you can use as a starting point. And with a little bit of editing, you can personalize them to fit your specific needs.
But why settle for just any old email when you can create a message that stands out from the rest? With the right formula and a few key tactics in mind, you can craft an email that not only gets noticed but also helps you close the deal.
So, if you’re ready to take your revised quotation email to the next level, read on. I’ve compiled some of the best tricks and tips for creating an email that packs a punch. Just remember: the devil is in the details, and a well-crafted email can make all the difference.
The Best Structure for Sending a Revised Quotation Email Sample
As a professional, sending out quotations is an everyday task that requires special attention to detail, more so when it comes to a revised quotation. A revised quote carries the implication that there was an error in the initial version and as such, it is paramount to ensure that the revised quotation email is well structured to avoid losing the client’s trust. In this article, we will delve into the best structure for sending a revised quotation email sample.
The first step in sending a revised quotation email is to begin with an introduction that clearly highlights the purpose of the email. A catchy and professional opening statement is essential as it will determine whether the client will read on or disregard the email. For instance, “Dear Client, thank you for considering our services, we value your business and, as such, have revised our quotation to enhance our offerings, please find the attached quotation.”
The next paragraph should explicitly state the revisions made to the quotation. This section is a crucial part of the email as it needs to be clearly presented and easily understandable. This can be achieved by making use of bullet points to list the revisions made and briefly explaining the reason behind each modification. This will give the customer a clear understanding of what has changed, and it will also make it easier for them to compare the initial quote with the revised one.
After articulating the revisions made, the following paragraphs can then be used to justify the changes. This is done by explaining the value proposition behind the modifications made. For example, highlighting how the revisions made have improved the customer experience, reduced costs, or improved efficiency. The primary goal is to showcase to the customer the benefits of the new quotation and the need for the changes made.
The final part of the email should be an appropriate closing statement that provides essential contact information and expresses gratitude. Here, one should thank the customer for their continued support and provide valid contact information for further inquiries or clarifications. A professional sign-off, such as “Best Regards,” or “Sincerely,” should be included to close the email.
In conclusion, when sending a revised quotation email, it is essential to ensure that the email is well structured, clear, and concise. The best structure for sending a revised quotation email should include an introduction, a clear presentation of the revisions made, a justification of the changes, and a proper closing statement. By following this structure, you can be sure to send out a professional and error-free revised quotation email that will enhance customer trust and bring more business to your company.
7 Revised Quotation Email Samples for Different Reasons
Sample 1: Revised Quotation for Delivery Time
Dear valued customer,
Thank you for your interest in our products. I would like to apologize for the delay in delivery that was conveyed in the previous quotation. We are working hard to meet your delivery expectations and we have revised the quotation accordingly.
We assure you that our team is dedicated to ensuring that the products reach you on time. We appreciate your patience and understanding in this matter.
Thank you for choosing our company. If you have any questions or concerns, please do not hesitate to contact us.
Best regards,
[Your Name]
Sample 2: Revised Quotation for Additional Products
Dear [Customer Name],
Thank you for considering our products for your business needs. We have revised the quotation to add the additional products that you requested.
We believe that these products will be of great value to your business and we can offer them at a competitive price. We hope that this revised quotation meets your expectations.
Please let us know if you have any questions or if you would like to discuss further. Your satisfaction is our highest priority.
Thank you for your business.
Sincerely,
[Your Name]
Sample 3: Revised Quotation for Quantity Discount
Dear [Customer Name],
We appreciate your interest in our products and your commitment to doing business with us. In an effort to provide the best value for your investment, we have revised the quotation to offer a quantity discount.
We believe that by increasing your order quantity, you will be able to take advantage of our cost savings and receive additional benefits.
Thank you for considering our products. We look forward to working with you.
Best regards,
[Your Name]
Sample 4: Revised Quotation for Payment Terms
Dear [Customer Name],
We appreciate your business and are committed to ensuring that our payment terms meet your needs. We have revised the quotation to offer flexible payment options that we hope will be beneficial to you.
We understand that each customer has unique needs, so we have developed various payment options to meet a variety of situations. We hope that this revised quotation meets your satisfaction.
Please let us know if you have any questions or concerns. Thank you for your continued business.
Sincerely,
[Your Name]
Sample 5: Revised Quotation for Quality Concerns
Dear [Customer Name],
We apologize for any dissatisfaction that you experienced with our products. As a company, we are committed to delivering high-quality products and services that exceed our customers’ expectations. We have revised the quotation to ensure that our products meet your specific needs.
We have taken steps to address any quality concerns and we are confident that our products will live up to your high standards. We hope that you will give us an opportunity to demonstrate our commitment to quality.
Thank you for your feedback and for choosing our company.
Best regards,
[Your Name]
Sample 6: Revised Quotation for Project Scope
Dear [Customer Name],
We appreciate the opportunity to work with you on your upcoming project. After reviewing your requirements, we have revised the quotation to ensure that our proposal reflects the project scope accurately and meets your expectations.
Our team is dedicated to delivering high-quality work within the agreed-upon timeline and budget. We will work closely with you to ensure that every aspect of the project is managed with care and attention to detail.
Thank you for entrusting us with your project. We look forward to working with you and exceeding your expectations.
Sincerely,
[Your Name]
Sample 7: Revised Quotation for Customization
Dear [Customer Name],
We appreciate your business and are committed to delivering products that meet your unique needs. We have revised the quotation to reflect any customization that you require.
We understand that every customer has different requirements, and we are dedicated to providing customized solutions that meet those needs. We are confident that our team can deliver the exact product that you need.
Thank you for considering our products. We look forward to serving you and exceeding your expectations.
Best regards,
[Your Name]
Research-Backed Tips for Sending a Revised Quotation Email Sample
When it comes to sending a revised quotation email sample, it’s essential to ensure that it’s clear, concise, and effective. While the process can be challenging, it’s worth taking the time to get it right, as it can help avoid misunderstandings, build trust with clients, and ultimately lead to better business outcomes. Here are some research-backed tips for sending a revised quotation email sample:
1. Be Specific in Your Subject Line: The subject line of your email plays a crucial role in whether your recipient opens it or not. Research has shown that adding specific details, such as the revised quote amount or the specific project name, can increase open rates and prevent your email from getting lost in a crowded inbox.
2. Start with a Positive Note: It’s crucial to start your email on a positive note, acknowledging the value of your client and the opportunity to work together. By doing so, you can set a more collaborative tone for the rest of the email and help to keep the conversation on track.
3. Clearly Explain the Changes: When preparing a revised quote, it’s essential to be clear about the changes you’ve made and why. This can help avoid any confusion and ensure that your client understands the scope of the project, the expected outcomes, and how you arrived at the revised quote amount.
4. Provide Supporting Documentation: Along with your revised quote, it can be helpful to provide any supporting documentation, such as a detailed breakdown of costs, a project timeline, or any other relevant information that can help your client make an informed decision. This can also demonstrate your transparency and commitment to delivering a high-quality service.
5. End on a Positive Note: Finally, it’s essential to end your email on a positive note, reaffirming your commitment to the project, and thanking your client for their time and consideration. Doing so can leave a good impression and help to build a strong relationship with your client for the future.
By following these research-backed tips, you can help ensure that your revised quotation email sample is clear, concise, and effective, while also building a positive and collaborative relationship with your client.
FAQs about Sending Revised Quotation Email Sample
What is a revised quotation email?
A revised quotation email is a message sent to a potential or existing customer containing a new or updated quotation based on changes in the original quote previously provided.
Why would I need to send a revised quotation email?
You may need to send a revised quotation email when there are changes to the specifications or requirements of the project, additional costs incurred, or after receiving feedback from the client.
What should I include in a revised quotation email?
You should include all the relevant details and changes made in the revised quote, the reasons for the changes, and any supporting documents needed to back up your claims.
How soon should I send a revised quotation email?
You should send a revised quotation email as soon as possible after receiving additional information or discovering changes to the original quote. This shows professionalism and respect for the client’s time.
How do I write a professional and effective revised quotation email?
You should start by addressing the customer personally and explaining the reasons for the changes. Be clear and concise in your language, and provide any supporting documents as needed. End with a call to action that invites the customer to consider your revised quote and follow up with any questions or concerns.
What should I do if the customer rejects the revised quotation?
If the customer rejects the revised quotation, it is important to listen to their feedback and concerns. You may need to negotiate to reach an agreement, or consider whether this client is a good fit for your business.
Are there any legal considerations to keep in mind when sending a revised quotation email?
Yes, it is important to ensure that your revised quotation is clear, accurate, and complies with any legal requirements or regulations pertaining to your industry or the customer’s location.
Should I follow up with the customer after sending a revised quotation email?
Yes, it is a good idea to follow up with the customer after sending a revised quotation email to ensure that they have received it and to address any questions or concerns they may have.
What if I need to make further changes to the quotation?
If you need to make further changes to the quotation, you should be transparent with the customer about the reasons for the additional changes, and provide a new revised quotation as soon as possible. Communication and honesty are key to maintaining a positive relationship with your clients.
Thanks for Taking the Time to Read
That’s it for our sample revised quotation email! We hope our tips and guidance have helped you craft an email that will impress your clients and showcase your professionalism. Remember to always double-check your work to avoid mistakes and ensure accuracy. We hope to see you back here soon for more helpful articles. Thanks for reading!