Not Satisfied with Appraisal? Here’s a Sample of an Effective Email to Express Your Concerns

Are you one of the many employees who received a lackluster appraisal this year? Maybe your employer didn’t accurately gauge your contributions or perhaps they were harsher than they should have been. Whatever the case may be, it’s understandable if you’re feeling discouraged and undervalued. However, it’s important to remember that you have the power to address the situation and communicate your concerns effectively. To help get you started, this article provides a collection of “not satisfied with appraisal email samples” that you can use as a template and customize to fit your specific situation. By doing so, you can feel empowered to express your perspective and work towards a mutually beneficial outcome. So, if you’re feeling stuck or frustrated, don’t despair. With these email samples at your fingertips, you can take the first step towards improving your professional circumstances.

The Best Structure for Writing a “Not Satisfied with Appraisal” Email

Receiving an appraisal can be a tricky experience. Depending on the feedback you receive, it can either motivate you to work harder or leave you feeling disappointed. If you find yourself on the latter side and are not satisfied with your appraisal, drafting an email can be an effective way to address your concerns. However, writing such an email requires a certain structure that will ensure you communicate your dissatisfaction in the right way.

The first step when writing a “not satisfied with appraisal” email sample is to begin with a positive remark. Starting the email with a compliment about your work or achievements can help to establish a foundation of goodwill between you and the recipient. It shows that you are not entirely dismissive of the appraisal and are willing to engage constructively.

The next step is to state the reason for your dissatisfaction. Be clear, concise, and objective. Avoid using emotional language or attacking language. Stick to the facts and provide specific examples of where you feel your appraisal has been inaccurate or unfair. It’s essential to articulate your concerns with concrete evidence, so you don’t come across as negative or irrational.

After stating your concerns, it’s essential to communicate what you would like to see happen. You might want a reassessment of your job performance or clarification on the criteria used for the appraisal. Make it clear what you hope to achieve by writing the email, and provide suggestions if you have any.

Finally, end the email on a positive note. Restate your appreciation for the opportunity to clarify your concerns and the value you bring to the organization. Ensure you express a willingness to discuss the issue further, and be open to suggestions on how to move forward. This approach shows that you are not closing communication on the matter and are open to working towards a satisfactory outcome for all involved.

In summary, a “not satisfied with appraisal” email should follow a specific structure that is positive, objective, and solution-focused. By taking these steps, you’re more likely to achieve your desired outcome and maintain a professional and positive relationship with your employer or manager.

Not Satisfied with Appraisal Email Samples

Disappointed with the Appraisal Outcome

Dear [Manager’s Name],

I am writing to express my disappointment with my recent appraisal result. Although I put in great efforts throughout the year, my rating does not reflect it. I believe that my contributions have been overlooked, and my performance has not been evaluated objectively.

I request you to reevaluate my performance and include my contributions while setting my goal for the next appraisal cycle. I would appreciate if you can provide me with specific feedback on areas of improvement.

Thank you for your consideration.

Best regards,

[Your Name]

Appraisal Inconsistencies

Dear [Manager’s Name],

I would like to express my concern regarding the discrepancies in my appraisal evaluation. I noticed that the feedback provided by different individuals about my performance varies widely across the board. This inconsistency makes me question the quality and reliability of the evaluation process.

I would appreciate it if you could provide clarification on how the appraisal system works and address any inconsistencies in the evaluation process. It is essential to have a reliable and consistent evaluation process to ensure that employees’ hard work is recognized and rewarded fairly.

Thank you for your prompt action in this matter.


[Your Name]

Unfair Comparison with Peers

Dear [Manager’s Name],

I am writing this email to express my dissatisfaction with my performance appraisal results. I believe that I have been unfairly compared to my peers, putting me at a disadvantage. I would like to request more detailed feedback on the comparison criteria used and how they affect my performance evaluation.

I am committed to developing my skills and improving my performance. However, I need specific feedback on the areas I need to focus on to increase my productivity rather than to be judged based on an unfair comparison to my peers.

Thank you for your understanding.

Warm regards,

[Your Name]

Unclear Goals and Expectations

Dear [Manager’s Name],

I am writing to express my dissatisfaction with my recent appraisal rating. I believe that I was not provided clear goals and expectations for my role. I do not understand how my performance was measured when the goals and expectations were not communicated effectively.

I would appreciate it if you could provide more clarity on my role’s goals and expectations and how they relate to my performance rating. Having specific and measurable objectives would allow me to focus on what is expected of me and improve my performance accordingly.


[Your Name]

Lack of Consistent Feedback

Dear [Manager’s Name],

I am writing this email to express my concern about the lack of consistent feedback throughout the appraisal period. I believe that timely feedback is crucial to employee development, and the absence of it has adversely impacted my performance evaluation.

I would appreciate it if you could emphasize the importance of regular feedback to the team and make sure that feedback is provided promptly and consistently. This would help me to work on specific areas of improvement and maintain a more comprehensive record of my achievements.

Thank you for your attention to this matter.


[Your Name]

Overworked and underappreciated

Dear [Manager’s Name],

I am writing this email to express my disappointment with the recent appraisal outcome. Despite being overworked and putting in extra hours to complete my work, my contributions are not reflected in my rating.

I feel underappreciated, and my hard work is not being acknowledged. I would like to request you to provide me with more specific feedback on my performance and recognize my contributions fairly. It is essential to make sure that employees’ hard work is recognized and rewarded fairly to boost morale and retain high-performing team members.

Thank you for your understanding.


[Your Name]

Bias in Performance Evaluation

Dear [Manager’s Name],

I am writing this email to express my concern about the bias that I feel has affected my performance appraisal. I believe that the evaluation is based on personal opinions rather than objective and fair assessment of my work.

I would appreciate it if you could provide a clear explanation of how my performance was evaluated and ensure that the evaluation process is unbiased and based on objective criteria. As an employee, it is important to feel valued and appreciated for hard work and the contribution to the team.

I am confident that you will take the necessary steps to address this matter promptly.


[Your Name]

Tips for Dealing with Disappointment in Your Appraisal Results

It’s never easy when you receive an appraisal and feel disappointed with the outcome. But it’s important to remember that this is just one person’s opinion and it doesn’t define your worth, your achievements, or your potential for advancement. Here are some tips to help you navigate this disappointing situation:

  • Take a deep breath. The first step is to take a moment to step back and process your emotions. This can be a tough blow to your confidence, so give yourself some time to work through it.
  • Reflect on what you can learn from the feedback. Look for any constructive criticism in the appraisal and think about what you can do to improve your performance. Consider the feedback as an opportunity for growth.
  • Schedule a follow-up meeting. If you feel that the appraisal doesn’t accurately reflect your achievements or skills, schedule a meeting with your manager to discuss how you can improve.
  • Create an action plan. Based on the feedback in the appraisal, come up with an action plan for how you can improve your skills and performance in the future.
  • Get a second opinion. If you have a mentor or a trusted colleague, share your appraisal results with them and ask for their feedback. They may be able to provide a different perspective or insight that can help you move forward.
  • Stay positive and focused on your goals. Remember that one appraisal doesn’t define your career. Keep working toward your goals and stay focused on your skills and achievements.

Dealing with disappointment in your appraisal can be challenging, but remember that it’s not the end of the road. Use the feedback from the appraisal as an opportunity to learn and grow, and keep moving forward toward your career goals.

Not Satisfied with Appraisal Email Sample FAQs

What should I do if I’m not satisfied with my appraisal?

If you’re not satisfied with your appraisal, you should request a meeting with your supervisor to discuss your concerns and provide additional information about your performance.

Should I express my disappointment in my email response?

It’s important to maintain a respectful and professional tone in your email response. Instead of expressing disappointment, try to focus on the specific areas where you disagree with the appraisal and provide additional information about your contributions.

Can I ask for a second appraisal?

You can request a second appraisal, but it’s up to your employer to decide whether or not to grant your request. In most cases, it’s better to try to resolve any issues with the initial appraisal before requesting a second one.

How can I prepare for my meeting with my supervisor?

Before your meeting, review your job description and performance goals, and prepare specific examples of your contributions to the company. You should also be ready to discuss any concerns you have about the appraisal and provide additional information to support your position.

What if my supervisor refuses to change the appraisal?

If your supervisor refuses to change the appraisal, you may want to consider filing a formal complaint with the HR department or seeking guidance from an employment lawyer.

Should I involve HR in this matter?

If you’re unable to resolve the issue with your supervisor, you can involve HR in the matter. HR may be able to mediate the situation or provide guidance on what steps to take next.

How can I avoid being in this situation in the future?

To avoid being in this situation in the future, make sure to communicate regularly with your supervisor about your performance and job expectations. It’s also helpful to keep a record of your achievements and contributions throughout the year.

Is it appropriate to share my concerns with my coworkers?

While it’s important to seek support from others, it’s not appropriate to share your concerns about your appraisal with your coworkers. This can create a negative work environment and damage your professional relationships.

Should I consider searching for a new job?

If you’re consistently not satisfied with your appraisals and feel undervalued, it may be worth considering searching for a new job. However, it’s important to first try to resolve any issues with your current employer and give them the opportunity to address your concerns.

Thanks for reading!

We hope this sample email has helped those who feel unsatisfied with their appraisals. Remember, it’s important to approach the situation professionally and keep your communication open with your employer. We’ll see you again soon for more tips and advice!