10 Received with Thanks Email Sample Templates for Polite Responses

Have you ever received an email that made you feel appreciated? Maybe it was from a colleague who recognized your hard work or a client who was pleased with your service. Whatever the case may be, a simple “thank you” can go a long way in boosting morale and strengthening relationships.

To help you craft the perfect “received with thanks” email, we’ve compiled some examples that you can use as a starting point. These templates can be easily edited to fit your specific situation and ensure that your gratitude is conveyed in the most effective way possible.

With these templates, you’ll be able to quickly and efficiently send off a thank you message that leaves a lasting impression. Whether you’re thanking a coworker, boss, or client, showing appreciation is always a worthwhile investment.

So, why not take a few minutes to peruse our collection of “received with thanks” email samples and find the perfect one for your needs? Trust us, your recipients will be grateful for the gesture, and you’ll be glad you took the time to show your appreciation.

The Ultimate Guide for Crafting the Perfect “Received with Thanks” Email

Whether it’s a thoughtful gift from a client, a job offer from a dream employer, or simply a kind gesture from a friend, receiving something that brings joy and gratitude to your life is truly priceless. But with great generosity comes great responsibility – the responsibility of sending a sincere and thoughtful “received with thanks” email.

Here’s how to structure the perfect message:

Opening Greeting and Acknowledgment

Start by addressing the person who sent you the gift, offer or gesture. Thank them for whatever they’ve given you, referencing it specifically to show that you haven’t taken it for granted.

For example, if you’ve received a job offer, you could write,

Dear Mr. Smith,

I wanted to personally thank you for offering me the position of Marketing Manager at ABC Company. I am thrilled about the opportunity to join such an esteemed organization and contribute to its continued success.

Express Your Gratitude

Once you’ve acknowledged the gift or offer, express your gratitude in your own personal way. This could be as simple as thanking them for their thoughtfulness and kindness, or you could go into more detail about how the gift or offer has impacted your life and how grateful you are for it.

For example, you could write,

I cannot express how grateful I am for your generous gesture. It has truly brightened my day and reminded me of the importance of kindness and generosity in this world.

Connection and Follow-up

The last part of your “received with thanks” email should reinforce the connection you have with the sender and provide a follow-up action. This could be a request for a meeting, a promise to keep in touch, or just a simple statement that you look forward to connecting with them again in the future.

For example, you could write,

Again, thank you from the bottom of my heart for your thoughtfulness. I can’t wait to formally meet the team and dive into this exciting new opportunity. Please let me know when it would be convenient to set up a time for us to connect and discuss any further details.

Remember, the goal of your “received with thanks” email is to show your appreciation for the gift or gesture, and to reinforce the special connection you have with the sender. With this guide, you’re sure to craft a message that is thoughtful, heartfelt, and sure to leave a lasting impression.

7 Samples of Received with Thanks Emails

Thank You for Referring Me!

Dear [Referrer’s Name],

I wanted to take a moment to express my heartfelt thanks to you for recommending me for the job opening at [Company Name]. Your referral was greatly appreciated, and I am happy to share that I have been offered and accepted the position!

Thank you so much for thinking of me and taking the time to recommend me to your contacts. Your support means a lot to me, and I cannot thank you enough.

Again, my sincere gratitude. I look forward to keeping in touch and updating you about my new role in the future.

Best regards,

[Your Name]

Thank You for Writing a Recommendation Letter for Me!

Dear [Recommender’s Name],

I am writing to thank you for the glowing recommendation letter you wrote for me to support my graduate school application. I was humbled and overjoyed to read the kind words you used to describe my academic and personal achievements.

Your letter has opened the door to my future opportunities and will serve as a testament to my capabilities. I deeply appreciate the time and effort you took to craft such a thoughtful and supportive letter, especially knowing how busy you are.

Again, thank you for being such a fantastic mentor and for generously sharing your time and expertise with me. I will make sure to keep you updated on my academic progress and future endeavors.

Best regards,

[Your Name]

Thank You for Your Generous Donation!

Dear [Donor’s Name],

I am writing to express my gratitude for your generous donation of [Amount/Item] to our non-profit organization, [Organization Name]. Your support is essential for us to achieve our mission and continue providing assistance to those in need.

Your contribution will go towards [explain how their donation will make a difference]. Every penny will positively impact [beneficiaries’ name], and we could not do it without you.

Thank you again for your philanthropic spirit and for choosing to support our noble cause. We appreciate your generosity more than words can express.

Warm regards,

[Your Name]

Thank You for an Excellent Customer Service Experience!

Dear [Customer Service Representative’s Name],

I wanted to take a moment to commend you on the exceptional customer service you provided me recently. Your knowledge, professionalism, and kindness went above and beyond my expectations, and I am grateful for your help.

Your empathy for my situation and willingness to provide solutions were incredibly appreciated. You made me feel heard and valued, and I cannot thank you enough for going the extra mile.

Your service is a testament to your dedication and commitment to your job, and I am confident that you will continue to excel at your responsibilities. Thank you again for everything.

Best regards,

[Your Name]

Thank You for the Job Interview!

Dear [Interviewer’s Name],

Thank you for taking the time to interview me for the [Position] role at [Company Name]. It was a pleasure meeting you and learning more about the company and its culture.

I appreciate your insights into the company’s hiring process and your feedback on my qualifications. I am eager to contribute my skills to the team and help achieve the company’s goals.

Again, thank you for considering me as a potential candidate, and I look forward to hearing more about a possible opportunity to work with the company in the future.

Best regards,

[Your Name]

Thank You for the Gift!

Dear [Gift Giver’s Name],

Thank you so much for the [Gift] you gave me as a [occasion or reason for the gift]. It is much appreciated and serves as a thoughtful reminder of our friendship.

Your generosity and kind-heartedness have touched my heart and made my day much brighter. I cannot thank you enough for being such a fantastic friend, and I’m grateful for our friendship.

Again, many thanks for your lovely gesture. I hope we can catch up soon and share more laughs and memories together.


[Your Name]

Thank You for Your Partnership!

Dear [Partner’s Name],

I wanted to take a moment to thank you for your partnership with [Company Name]. Your collaboration and contribution to our shared project have been invaluable, and we are grateful for your support.

Your expertise, dedication, and work ethic have made the project a success, and we are thrilled with the outcome. We are grateful for the collaboration and the opportunity to work with you.

Thank you once again for your hard work and commitment. We look forward to future collaborations.


[Your Name]

Tips for Writing a Successful “Received with Thanks” Email

When receiving a gift or kind gesture, it’s always important to show gratitude. Sending a “received with thanks” email is a great way to do just that. Here are some tips for crafting a successful message:

1. Express genuine gratitude

Begin your email by expressing genuine appreciation for the kind gesture. Use specific details to show that you truly value the gift or action taken. This can help the recipient feel more appreciated and understood.

2. Keep it brief and to the point

While it is important to express gratitude, it is also important to keep the email brief and to the point. Don’t drag on or go into too much detail, as this can come across as insincere or overly formal. Keep it short, sweet, and to the point.

3. Use proper grammar and spelling

Make sure your grammar and spelling are on point. A poorly written email can detract from the sincerity of your message. If English is not your first language, consider using a spell-checker or having someone else proofread your email.

4. Include a personal detail

If possible, include a personal detail in your email to make it more meaningful. Perhaps there was a particular moment where the gift meant the most to you, or you can mention how you plan on using the gift in your everyday life.

5. Offer to return the favor

If appropriate, offer to return the favor in the future. This can help strengthen the relationship between you and the giver. Even if you don’t know how you can return the favor right now, showing your willingness to do so can make a big difference.

6. End with an expression of appreciation

End your email with another expression of appreciation, thanking the recipient once more for their kind gesture. This can help bring the email to a close in a positive and meaningful way.

By following these tips, you can write a successful “received with thanks” email that expresses genuine appreciation and gratitude. Remember to keep it brief, use proper grammar and spelling, and include personal details if possible. Your email can help strengthen your relationships and show others that you truly value their kindness.

Received With Thanks Email Sample FAQs

What is a received with thanks email?

A received with thanks email is a professional email sent to acknowledge receipt of a message, document, or product. It usually expresses gratitude and appreciation for the sender’s effort, time, and presence.

Why should I send a received with thanks email?

You should send a received with thanks email as a sign of good etiquette, professionalism, and respect. It shows that you value and acknowledge the sender’s message or product.

What should I include in a received with thanks email?

You should include a greeting, a thank you message, a brief recap of the message or product received, and a closing statement. You can also add a personal touch or a polite request for further communication, if relevant.

What are some tips for writing a received with thanks email?

Some tips for writing a received with thanks email include using a professional tone and language, being clear and concise, avoiding ambiguity or errors, and proofreading before sending. You should also customize the email to the sender and the situation, and show genuine gratitude.

When should I send a received with thanks email?

You should send a received with thanks email as soon as possible, ideally within 24 hours of receiving the message or product. This ensures that the sender knows that you have received and appreciated their effort and that you are respectful of their time and attention.

Can I use a template for a received with thanks email?

Yes, you can use a template for a received with thanks email as long as you customize it to the sender and the situation. However, avoid using the same template for every email, as this may come across as impersonal and insincere.

Do I need to reply to every message or product I receive with a received with thanks email?

No, you don’t need to reply to every message or product you receive with a received with thanks email unless it is appropriate and relevant. For instance, you may not need to send an email for every automated message or spam. Use your judgment and discretion to decide when and how to respond.

What should I do if I don’t receive a received with thanks email?

If you don’t receive a received with thanks email, don’t assume the worst. The sender may be busy or may not consider it necessary to send an email. However, if you are concerned, you can follow up with a polite reminder or inquiry to ensure that the message or product was received.

Can I send a received with thanks email for verbal messages or products?

Yes, you can send a received with thanks email for verbal messages or products, such as phone calls or meetings, as long as you make it clear that you are acknowledging the message or product and showing appreciation. You can also mention the key points or outcomes discussed if relevant.

Thanks for Taking the Time to Read!

So there you have it, folks! A sample of how to write a “received with thanks” email. Hopefully, this article has been helpful to you in some way or another. If you have any other tips or suggestions, feel free to leave them in the comments below. Also, make sure to visit us again later for more helpful articles that will make your life much easier. Thanks again for stopping by, and until next time!