Hey there job seekers,

Are you feeling anxious after your recent job interview? Maybe you’re unsure how you handled the interview or whether your qualifications truly shined? Whatever the case may be, you’re not alone. Following up on a job interview can be nerve-wracking, but it’s an important step in the process that can set you apart from other candidates.

In fact, following up can be the make-or-break factor in securing your dream job. But what should you say in a follow-up email? Fortunately, we’ve got you covered. Below, you’ll find examples of sample emails that you can edit and tailor to your specific situation.

Remember, the interview isn’t over until you’ve officially heard back from the hiring manager. So, take charge of the situation and use these sample emails to follow up and stand out from the crowd.

Best of luck with your job search!

The Best Structure for a Follow-Up Email After a Job Interview

As someone who has been on both sides of the hiring process, I know that following up after a job interview can make all the difference. Whether you want to express gratitude, reiterate your interest in the role, or provide additional information, it’s important to do so in a clear and concise manner. That’s why I’ve put together a simple structure for a follow-up email that is sure to leave a lasting impression.

1. Start with a personalized greeting: Address the person who interviewed you by name and express gratitude for their time and consideration. This is a great opportunity to reinforce the positive connection you made during the interview.

2. Recap your conversation: Remind the interviewer of some of the key topics you discussed during the interview. This can help jog their memory and show them that you were actively engaged in the conversation. It also sets the stage for any additional details you may want to provide.

3. Reiterate your interest in the role: Clearly state that you are excited about the opportunity to join their team and contribute to their organization. This is a chance to reaffirm your commitment to the position and express your enthusiasm for the company’s mission and values.

4. Provide additional information: If there was anything you forgot to mention during the interview or want to elaborate on further, now is the time to do so. This could be your particular skills, experience, or achievements that make you a good fit for the role. Avoid repeating information they already have, but instead focus on highlighting new insights or key takeaways that will set you apart from other candidates.

5. End with a call-to-action: Close the email by expressing your excitement for the next steps in the process and ask if there is anything else they need from you. This shows your initiative and desire to move forward in the hiring process.

Remember, your follow-up email is a reflection of your professionalism, attention to detail, and communication skills. By following this simple structure, you can make sure that your message is clear, concise, and engaging, and leave a lasting impression with the interviewer.

7 Sample Email Follow-Ups after a Job Interview

Thank You Email after a Job Interview

Dear [Interviewer’s name],

Thank you for taking the time to meet with me yesterday. I enjoyed speaking with you about the position and learning more about the company. I appreciate the opportunity to interview for the [Job Title] role, and I remain interested in the position.

After our conversation, I feel that my skills and experience align well with the requirements of the role. I am excited about the possibility of contributing to the team at [Company Name]. If you need any further information from me, please let me know. Otherwise, I look forward to hearing from you regarding next steps.

Thank you again for considering me for the position.

Best regards,

[Your name]

Following up on the Status of your Job Application

Dear [Hiring Manager’s name],

I hope this email finds you well. I wanted to follow up on the status of my job application and express my continued interest in the [Job Title] role. I appreciate the opportunity to interview for the position and learning more about the company.

Since our discussion, I have given considerable thought to how my skills and experience could benefit the team and the company. I would appreciate any feedback you could provide on my candidacy and an update on the hiring process, including when you anticipate making a final decision.

Thank you for considering me for the position, and I look forward to your response.

Best,

[Your name]

Sending Additional Information

Dear [Hiring Manager’s name],

Thank you for considering me as a candidate for the [Job Title] role at [Company Name]. I enjoyed speaking with you about the position and learning more about the company and its culture.

I wanted to follow up and provide some additional information that I think could be useful in evaluating my candidacy. Attached, you will find a few work samples that demonstrate my skills and experience related to the role. I hope these materials give you a better sense of my abilities and potential contribution to the team.

Thank you again for your consideration and I look forward to your response.

Best regards,

[Your name]

Expressing Continued Interest after a Long Wait

Dear [Interviewer’s name],

It was great speaking with you during my interview for the [Job Title] role at [Company Name]. I hope this message finds you well and that the hiring process is moving forward smoothly.

I wanted to reach out and express my continued interest in the position, even though it has been several weeks since our interview. I remain enthusiastic about the possibility of working at [Company Name] and contributing to the team.

If there is anything else you need from me to move forward with the process, please let me know. I am happy to provide any additional information you require. Thank you again for considering me, and I look forward to hearing from you.

Best,

[Your name]

Thanking for Feedback after a Rejection

Dear [Interviewer’s name],

Thank you for providing me with feedback after my recent interview for the [Job Title] role at [Company Name]. Although I am disappointed to learn that I will not be moving forward in the process, I appreciate the time that you and the team took to evaluate my candidacy.

Based on your feedback, I will take some time to reflect on my strengths and weaknesses as a candidate and work to improve my skills in areas where I fell short. I remain interested in further opportunities to work at [Company Name] and contribute to its mission.

If there is anything else you would like to share or any suggestions you have for improvement, please do not hesitate to reach out. Again, thank you for your time and consideration, and I wish you and the team continued success.

Best,

[Your name]

Following up after a Second Interview

Dear [Interviewer’s name],

Thank you for taking the time to meet with me for a second interview for the [Job Title] role at [Company Name]. I appreciated the opportunity to learn more about the company culture and meet with other members of the team.

After our discussions, I remain enthusiastic about the possibility of joining the team and contributing to the company’s success. I feel that my skills and experience align well with the requirements of the role, and I would be honored to bring my talents to [Company Name].

Please let me know if you need any further information from me or have any additional questions. I look forward to hearing from you regarding next steps.

Thank you again for your time and consideration.

Best regards,

[Your name]

Following up after a Missed Call

Dear [Interviewer’s name],

I hope this message finds you well. I apologize for missing your call yesterday regarding the [Job Title] role at [Company Name] at [Time].

I am still very interested in pursuing this opportunity and wanted to follow up with you. Please let me know if there is still a chance to reschedule our call or if there is another time that works better for you. I would be more than happy to make adjustments to my schedule to ensure we connect and discuss my candidacy further.

Thank you for your time and consideration, and I hope to hear back from you soon.

Best,

[Your name]

Tips for Effective Follow-up Emails After a Job Interview

Following up on a job interview can be nerve-wracking, but it’s a crucial part of the interview process. A well-crafted follow-up email can help you stand out from the other candidates and show your interest in the job. Here are some tips to help you write an effective follow-up email:

1) Keep it Short and Sweet

Your follow-up email should be concise and to the point. Avoid rambling or repeating information. State why you’re following up, express your appreciation for the opportunity, and reiterate your interest in the position. Keep the tone professional and polite.

2) Add Value

Include any new information that wasn’t discussed during the interview, such as a portfolio or additional references. This shows that you’re taking the initiative and going above and beyond. You can also provide a brief summary of your qualifications and how they align with the company’s needs.

3) Personalize It

If possible, include something you learned about the interviewer or the company during the interview. This could be a shared interest or a project they mentioned. Personalizing your follow-up email humanizes you and shows that you paid attention during the interview.

4) Be Mindful of Timing

Send the follow-up email within 24-48 hours after the interview. This shows that you’re proactive and interested in the position. If the interviewer gave you a specific timeline for decisions, wait until that time has passed before sending a follow-up email.

5) Proofread and Edit

Finally, always proofread and edit your follow-up email before sending it. Check for typos, grammatical errors, and ensure that all the information is accurate. You want to make a good impression on the interviewer, and a poorly written email can easily turn them off.

By following these tips, you can craft a compelling and effective follow-up email that helps you land the job. Don’t be afraid to showcase your personality and enthusiasm, and always keep the company’s needs in mind. Good luck!

Sample email following up on job interview FAQs

When should I send a follow-up email after a job interview?

You should ideally send a follow-up email within 24-48 hours after your job interview.

What should I include in my follow-up email?

You should include a thank-you message for the opportunity to interview, reiterate your interest in the job, and briefly summarize your qualifications and experience.

Should I use a formal tone in my follow-up email?

Yes, it’s best to maintain a professional tone and avoid slang or informal language in your follow-up email.

What subject line should I use for my follow-up email?

You can use a subject line like “Thank you for the interview,” or “Follow-up on [Job Title] Interview.”

How long should my follow-up email be?

Your follow-up email should be brief and to the point, ideally no more than three paragraphs.

What if I forgot to ask a question during the interview?

You can use your follow-up email as an opportunity to ask any questions you may have forgotten during the interview.

How long should I wait for a reply to my follow-up email?

You should wait at least a week for a reply to your follow-up email, but don’t be afraid to follow up again if you haven’t heard back after two weeks.

What if I didn’t feel like the interview went well?

You can still send a follow-up email thanking the interviewer for their time and expressing your continued interest in the job. It’s always good to leave a positive impression.

Should I send a follow-up email if the company said they would call me back?

Yes, it’s always a good idea to follow up after a job interview, regardless of what the company said. It shows enthusiasm and professional courtesy.

Keep in Touch!

That’s it folks! We’ve come to the end of our sample email following up on job interview. We hope this article has helped and given you the confidence to craft your own follow-up message. Remember to make it personal, polite, and professional. And never underestimate the power of a sincere “thank you” note. We wish you the best of luck in your job search and hope to see you again soon. Keep reading for more career advice, tips and tricks, and all things job-related. Thanks for stopping by!