Sample Email to Ask for Recommendation Letter: Writing Tips and Examples

Asking for a recommendation letter can be quite daunting. It’s not something that many people look forward to doing, but it’s necessary, especially when you’re applying for that dream job or school. However, there’s no need to fret because we’ve got you covered with the perfect solution- a sample email to ask for a recommendation letter.

We all know how important recommendation letters can be, and that’s why we want to help you succeed in your endeavors. The sample email is designed to make the process as simple and stress-free as possible. Plus, we’ve even included examples that you can use and edit to fit your needs.

So, whether you’re a recent graduate or an established professional, we’ve got you covered. With this sample email, all you need to do is fill in the blanks and send it out to your desired recipient. The rest will take care of itself.

It’s time to take control of your career or academic pursuits and make your future brighter. Find the sample email to ask for a recommendation letter, along with examples, below and take that first step towards achieving your goals!

The Best Structure for an Email to Ask for a Recommendation Letter

When it comes to asking for a recommendation letter, it can be nerve-wracking to reach out to someone and ask for their help. However, the structure of the email you send can make all the difference in whether or not you receive a positive response. In this article, I will outline the best structure for an email to ask for a recommendation letter, inspired by the writing style of Tim Ferriss.

Paragraph 1: Introduction and Request

The first paragraph of your email should introduce yourself and explain why you are reaching out to the recipient. Don’t beat around the bush – quickly state that you’re seeking their assistance in providing a letter of recommendation. Keep in mind that the recipient is likely busy, so be respectful of their time.

Paragraph 2: Why You’re Asking Them

In the second paragraph, you should explain why you are specifically reaching out to this person for a recommendation. Be sure to highlight any relevant experiences you’ve shared with them or skills they’ve seen you demonstrate. If possible, remind them of a specific instance in which they complimented your work or character – this can go a long way in encouraging them to write a strong recommendation.

Paragraph 3: Supporting Information

In the third paragraph, provide the recipient with any information or materials they might need to write an effective recommendation. This might include a copy of your resume, your career goals, or the specific job or opportunity you are applying for. The more information you provide, the easier it will be for the recipient to craft a targeted, impactful recommendation.

Paragraph 4: Thank You and Follow-up

Finally, finish your email with a gracious note of thanks for the recipient’s time and effort. Reiterate your appreciation for their assistance, and offer to provide them with anything they might need to make the process as easy as possible. Be sure to close with a clear call to action – let the recipient know that you will follow up with them to provide additional information or answer any questions they might have.

The structure outlined above is simple but effective. By following these guidelines and taking inspiration from Tim Ferriss’s writing style, you can craft an email that is clear, concise, and impactful in asking for a recommendation letter. Remember, the key is to be respectful of the recipient’s time and provide them with the information they need to write a compelling letter. Good luck!

7 Sample Email Template to Ask for Recommendation Letter

Request for a Job Recommendation Letter

Dear [Name],

I hope this email finds you well. I am reaching out to humbly request a recommendation letter from you for a job opportunity I am pursuing. As you know, I am passionate about [field] and have worked hard to gain experience in the industry. This job opening would be a great opportunity for me to continue to grow and refine my skills, and I believe that having a letter of recommendation from you would strengthen my application.

I would be grateful if you could highlight my technical abilities, work ethic, and team collaboration skills based on our time working together. Anything you could provide to help me stand out in the application process would be highly appreciated.

Thank you in advance for your time and assistance in this matter. I am excited to see where this opportunity could take me in my career. Please let me know if you need any further information from me.

Best regards,

[Your Name]

Request for Graduate School Recommendation Letter

Dear [Name],

I hope this email finds you well. As I prepare to apply for graduate school, I am reaching out to request a letter of recommendation from you. I deeply appreciate the time and dedication you invested in teaching me during my undergraduate studies, and I believe that your perspective on my intellectual curiosity and academic aptitude would be invaluable to my application.

In particular, I would be honored if you could speak to my writing skills, research ability, and potential for advanced study in the field. If you need any further information from me, such as my resume or transcripts, I am happy to provide them at your request.

Thank you for considering my request, and for your continued support. I look forward to keeping in touch as I move forward in my academic and professional endeavors.


[Your Name]

Request for Scholarship Recommendation Letter

Dear [Name],

I hope this message finds you doing well. I am currently in the process of applying for a scholarship program which I believe aligns with my academic and career goals. I am humbly requesting your assistance in providing me with a letter of recommendation for this scholarship. I have always admired your wisdom and mentorship throughout my [time period] working with you and think that your support would enhance my chances of being selected for this program.

If possible, could you highlight my academic accomplishments, leadership skills, and community involvement? I am truly grateful for anything you could include to showcase my potential as a scholarship recipient.

Please let me know if you require any additional information from my end. Your continued support is highly appreciated.


[Your Name]

Request for Colleague Recommendation Letter

Dear [Name],

I hope this email finds you well. It is with great respect that I am writing to ask for a letter of recommendation for a position I am applying for, where I think my professional experience and skills align well with the job requirements. I think you have a unique perspective on my ability to work independently, communicate efficiently, and work well in a team.

If you have the time to provide a reference letter, I would be grateful for the same. I recommend including our professional collaboration’s highlights while outlining my accomplishments and performance in our time working together. This could be an excellent addition to the application materials to showcase my strength and character to this potential employer.

Thank you so much for your time and consideration. Please let me know if there is any additional information I can provide to make the recommendation letter writing process smoother.

Best regards,

[Your Name]

Request for LinkedIn Recommendation

Dear [Name],

I hope this message finds you doing well. I am humbly requesting your assistance in providing me with a LinkedIn recommendation. Your endorsement would be a great compliment to my professional profile, and I value your opinion and insights on my performance.

If possible, could you include details of particular projects or collaborations that we have worked on together along with highlighting my skill sets? I will be happy to write a recommendation for you in return, and I hope our continued collaboration and success.

Thank you for your consideration, and I look forward to maintaining our professional relationship.

Warm regards,

[Your Name]

Request for Internship Recommendation Letter

Dear [Name],

I hope this email finds you well. As my internship comes to an end, I am looking to secure a letter of recommendation from you and request your help to create one. I have highly admired your work style and professionalism and believe that your letter would be a crucial element in my job application process and will enhance my chances to impress the potential employer.

In particular, I would appreciate it if you could include your comments on my work ethic, dedication to the company welfare, and the skills you observed that make me an excellent candidate for future job opportunities.

Thank you in advance for taking the time to write a recommendation letter. If you need any additional information or details, please don’t hesitate to ask me.


[Your Name]

Request for Personal Recommendation Letter

Dear [Name],

I hope this email finds you well. I am honored to request a personal letter of recommendation from you as I apply for [purpose]. I have greatly valued our personal relationship and believe that your endorsement would have a significant impact on my chances for success

If possible, could you speak to my character traits, such as my communication skills, ability to work under pressure, and integrity? Anything you could provide to showcase my capacity to achieve my goals would be highly appreciated.

I appreciate your consideration and your time and support thus far. I’ll keep you updated on my progress, regardless of the outcome.

Thank you for your assistance and for being such an important presence in my life.

Best regards,

[Your Name]

Tips for Requesting a Recommendation Letter Via Email

Asking for a recommendation letter via email can be a daunting task, especially if you don’t know the person well. However, it’s not as difficult as it may seem, and by following these tips, you can increase your chances of receiving a positive response.

1. Start by choosing the right person. When requesting a recommendation letter via email, it’s important to choose someone who can speak positively and accurately about your qualifications and skills. Think about your past and present teachers, supervisors, mentors, or professors. If you have worked or studied under them for a longer period, they are the ideal fit.

2. Introduce yourself in the email. Make sure that you indicate who you are in your email. You could introduce yourself briefly and talk about how you came to know the person you are requesting a recommendation letter from. It is always nice to start with a friendly or professional greeting such as “Dear Professor Smith” or “Hello, Ms. Johnson.”

3. Explain why you need the recommendation letter. Be clear on your request. Explain in detail why you need him or her to compose a recommendation letter. For instance, share some of the reasons you are applying, scholarship, internship, or job opening.

4. Explain your qualifications and any other pertinent information. If you are applying for a specific program, be sure to provide information about the program and your qualifications for that program. Also, share your background and experiences, your strength and contributions to the places you worked or volunteered or student groups you joined.

5. Thank the person in advance for their time and support. It is essential to thank the person for considering your request and for their time to outline the letter. Offer some details about the deadline for the letter and ask if there is anything they need for it. This will show your appreciation for their effort and strengthen your relationship.

6. Be polite and professional. Make sure to use a professional tone throughout the email and avoid sounding pushy or desperate. Always be polite and remember that the person you’re asking for a recommendation letter has no obligation to say yes.

By following these tips, you can increase your chances of receiving a positive response from the person you’re asking for a recommendation letter via email. Remember to be clear, polite, and professional when asking, and don’t forget to express your gratitude for their time and effort.

Frequently Asked Questions (FAQs) about Sample Email to ask for Recommendation Letter

What should be the subject line of my email?

The subject line should clearly state your purpose of writing the email, for example, “Request for Recommendation Letter for Grad School Application.”

How should I start my email?

You should start your email by introducing yourself, mentioning your relationship with the person you are requesting the letter from, and explaining why you need the letter.

What should I include in the body of my email?

You should mention the purpose of your request, the deadline for submission, any specific requirements or guidelines provided by your institution or program, and express your gratitude for their time and effort.

Is it okay to remind the recommender about the letter?

It is acceptable to send a gentle reminder, particularly if the deadline is approaching. However, be respectful and avoid coming across as pushy or demanding.

How long in advance should I ask for the letter?

You should ideally request the letter at least two to three weeks before the deadline or as soon as possible to give the recommender sufficient time to write the letter and complete any processes required by the institution.

Can I ask for more than one recommendation letter from the same person?

You can ask for multiple recommendation letters, but it is recommended to limit your requests to avoid overwhelming the recommender. Consider specifying the specific programs or institutions that require a recommendation letter.

What should I do if the recommender is not responding to my email?

You can send a polite follow-up email or consider reaching out to them by phone to check in. If they still do not respond, you may want to consider alternative options for getting the recommendation letter.

What should I do if the recommender declines my request?

Be gracious in your reply, thank them for their consideration, and consider reaching out to someone else who can write a strong recommendation for you.

Should I include additional materials with my email?

Only include additional materials if specifically required by the program or institution. Otherwise, keep your email brief and to the point, focusing on your request for the recommendation letter.

Thanks for Reading!

I hope this sample email has been helpful to you in requesting a recommendation letter. Remember to personalize your email and always express your gratitude for their help. Good luck with your applications! Don’t forget to check out our website for more tips and tricks on job hunting and career growth. See you soon!